Administrative Assistant

Avanciers are currently hiring for an Administrative Assistant position with one of our long-standing enterprise clients, based in Cleveland, OH. This role offers the chance to contribute to impactful financial initiatives while working with a highly collaborative and dynamic team.

Job Title: Administrative Assistant
Location: Cleveland, OH
Schedule: Monday–Friday, 10:00 AM – 2:30 PM (20 hrs/week)

Key Responsibilities:
• Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.
• Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.
• Provide logistical and administrative support for onsite committees and employee engagement teams.
• Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.
• Assist with creating, preparing, and maintaining documents and resources to support team operations.
• Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.
• Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.
• Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.
• Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.

Qualifications:
• 2–3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.
• High School Diploma required
• Associate degree or equivalent preferred

Skills and knowledge:
• Effective written and verbal communication skills
• Detail oriented with excellent organizational skills
• Excellent interpersonal skills and have a “Customer Focus” attitude
• Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams