Accounts Administrator

Accounts Administrator

Company Overview:
Our client is a fast-growing, value-added reseller of Acumatica Cloud ERP, providing ERP solutions primarily to engineering and construction clients across North America. We pride ourselves on our commitment to exceptional client experiences, assisting our clients in maximizing the functionality and value of Acumatica.

Position Overview:
Our client is seeking a detail-oriented Accounts Administrator to join our team. This role is responsible for managing Accounts Payable (AP), Accounts Receivable (AR), and Month-End financial processes. The ideal candidate will have a strong understanding of accounting principles.

Key Responsibilities:

Annual:

• Prepare and distribute 1099 forms in compliance with tax regulations.


• Assist in budget preparation and financial reporting.

Monthly:

• Reconcile bank accounts and ensure accuracy of financial records.


• Prepare payroll adjusting journal entries (AJEs) for approval.


• Maintain and update work papers for key accounts, including:




• Unearned revenue


• Prepaid expenses


• Accrued commissions


• Accrued payroll/benefits


• Accrued expenses


• Intercompany receivables/payables




• Prepare and submit closing journal entries (AJEs) for approval.


• Reconcile company credit card transactions and record in the general ledger.


• Review and process employee expense reports for approval.

Daily:

• Accounts Receivable (AR):




• Generate and issue customer invoices.


• Serve as the primary point of contact for billing inquiries and issue resolution.


• Process customer payments and apply to accounts.


• Conduct bi-weekly collection calls to follow up on outstanding balances.




• Accounts Payable (AP):




• Collect and verify new vendor information, including W-9 forms.


• Retrieve and review vendor invoices from company email accounts.


• Assign appropriate general ledger (G/L) codes and submit invoices for approval within Acumatica.


• Process vendor payments in accordance with terms and cash flow management.




• Project Accounting:




• Establish and track projects within Acumatica.


• Prepare and post journal entries to allocate costs accurately.


• Perform project closing procedures and final reporting.




• Administrative Duties:




• Provide administrative and financial support to the executive and operational teams as needed.


• Complete general office work as required.

• Build & maintain relationships with clients, partners, and other stakeholders

• Support various operational functions such as HR & IT efforts

• Assist with strategic planning and process improvement

• Special projects as assigned

Requirements:

• Work Experience: Minimum of two (2) years in a bookkeeping or staff accountant role, with proven experience supporting financial operations.


• Industry Knowledge: Strong understanding of financial recordkeeping, bank reconciliations, AP/AR management, and financial reporting.


• Problem-Solving Ability: Deep understanding of accounting principles with the ability to identify and resolve financial discrepancies efficiently.


• Acumatica: Some Acumatica experience is a plus but not required.

Why Join Us?

Our client offers an inclusive and supportive work environment, where your contributions are valued, and career growth is encouraged. Join our dedicated team to make a meaningful impact on client success and work with a leading-edge ERP solution.

Oscar Associates Limited (US) is acting as an Employment Agency in relation to this vacancy.