Executive Administrative Assistant

Admin for VP / Director
Los Angeles/El Segundo, CA

Contract: 6 Months

Qualifications

• Bachelor s degree and 5+ years of relevant work experience -- direct executive support
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships
• Experience implementing systems, processes, or programs that increase efficiency
• Positive, can-do attitude and willingness to jump into a myriad of projects
• Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment
• Extreme attention to detail, organized and responsive
• Experience working with all levels of management, employees, vendors, and customers Benefits

Responsibilities

• As an Executive Assistant, you re at the center of the team s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction
• You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team s projects
• You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors
• In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive
• Perform an extensive array of core administrative tasks:
• Effectively manage and maintain complex calendars for Product Leadership
• Book complex travel and manage team and executive level expenses
• Create, organize and maintain team mailing lists, folders, drives
• Organize, plan and execute team events
• Respond to questions and requests for information by employees and guests, connecting people with the right resources
• Knowledge of tools like Microsoft outlook, excel and word is desired
• Working from office