Cost Technician - Junior - Hybrid

Title: Cost Technician - Junior - Hybrid

Mandatory skills:

Project Controls, project cost control,
Invoice Validation, Invoice Processing,
Purchase Orders, Work Orders, Commodity Code,
vendor invoice, accounting, invoice, cost allocation, payment,
project cost analysis, project analysis,
administrative, clerical,
timesheet data, invoice data, rate calculations, adhoc reports, contractor performance,
financial, financial metrics, operational metrics, audits, forecasting, contracts, database records

Description:

Responsibilities:

Invoice Validation & Processing:
Review and validate vendor invoices against Purchase Orders (POs) and governing documents.
Confirm scope of work, cost basis, allowable rates, applicable Work Orders (WOs), and effective dates.
Ensure proper accounting and allocation using Work Order, Commodity Code (CC), and timesheet data.
Troubleshoot and resolve discrepancies in invoice data, documentation, or allocations.
Route validated invoices through the Ariba approval workflow.

Timesheet Validation & Processing:
Validate timesheets for compliance with PO terms and governing documents.
Confirm allowable rates, units, WOs, and PO references.
Ensure accurate cost allocation and documentation for invoicing purposes.
Enter timesheet data into database
Identify and resolve discrepancies in timesheet entries, supporting documentation, or rate calculations.

Reporting:
Generate standardized and ad-hoc reports to support project cost analysis, contractor performance tracking, and other financial or operational metrics.
Assist in compiling data for internal reviews, audits, and forecasting activities.
Perform administrative and clerical duties as directed.

Qualifications:
Support project cost control across multiple initiatives including validating invoices and timesheets against conformed contracts and database records, obtain payment approvals and ensure accurate cost allocation using Work Orders, Commodity Codes, and governing documents. Responsibilities also include generating standardized and ad-hoc reports to support project analysis, contractor performance, and financial metrics.
Communicate all results and issues to the Manager of Project Controls and other departments within the client as needed.
High school & post-secondary education.

Experience: 3 plus Years

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008