Benefits Budget Manager

Job Location : 100% US remote The Benefits Budget Manager is responsible for overseeing and managing the financial planning, forecasting, and reconciliation processes related to employee benefits. This role ensures accurate budget development, vendor payment coordination, and financial reporting across various benefits programs. The position collaborates closely with internal stakeholders, external vendors, and cross-functional teams to maintain financial integrity and support strategic decision-making.

Key Responsibilities:

Budgeting & Forecasting (50%)

• Lead Total Rewards budgeting and forecasting processes including Rolling Estimates, LRP, and annual budget cycles.
• Prepare and present budget materials to senior leadership (SLT), finance teams, and external actuaries.
• Coordinate with stakeholders such as corporate accounting, FP&A, WTW, and Total Rewards program managers

Financial Reconciliation & Systems Management (20%)

• Reconcile General Ledger (GL) data with Anaplan and Kissflow systems.
• Upload and validate T&E and reconciliation items.
• Resolve MILO file rejections and vendor payment issues.
• Attend weekly meetings with Data Services to address system and data concerns.

Vendor & Invoice Management (25%)

• Manage funding and reimbursements for FSA, commuter benefits, FinFit, and retiree programs.
• Coordinate with NBCU s SNAP system for clinic invoice processing.
• Address any vendor payment issues.
• Support vendor audits and risk strategy reviews.

International Premiums & Process Development (5%)

• Establish and refine processes for international premium payments via Kissflow.

Collaborate with WTW and Data Services to ensure compliance and accuracy

Required Skill Sets:

Technical Skills:

• Proficiency in financial systems such as Anaplan, Kissflow, [AB1] and general ledger tools.
• Advanced Excel skills for data analysis and reconciliation.

Analytical Skills:

• Strong attention to detail in financial reconciliation and forecasting.
• Ability to interpret complex data sets and present insights to leadership.
• Problem-solving skills to address vendor and system-related issues.

Interpersonal Skills:

• Effective communication with cross-functional teams including Accounting, Finance, and external vendors.
• Ability to manage multiple stakeholders and prioritize competing demands.
• Collaborative mindset with a focus on continuous improvement.

Core Competencies:

• Financial Acumen: Deep understanding of budgeting, forecasting, and financial controls.
• Communication: Clear and concise communication with technical and non-technical audiences.
• Collaboration: Works effectively across departments and external partners.
• Process Improvement: Identifies opportunities to streamline workflows and reduce manual effort.
• Accountability: Takes ownership of responsibilities and follows through on commitments.
• Adaptability: Comfortable navigating ambiguity and evolving processes.

Additional Responsibilities

Support BRN owners in transitioning to monthly forecasting, with monthly readouts and discussions with leaders

Help to conduct more timely, complete reconciliation/ exception reviews

Deliver recurring and recorded trainings for BRN owners

Conduct discovery work to centralize budget and forecast in Anaplan

Assist with MAPs from CGA audit relevant to spend management

Assist with recurring kissflow/Anaplan user access reviews

Review and distribute proactive reporting for BRN owners related to allocations, open invoices, to improve awareness for BRN owners

Create infrastructure for more transparent BRN reporting to ensure easier ways to isolate discretionary spend, help establish monitoring and awareness from BRN owners