Department Admin Support

Job Title: Department Admin Support Job Location: Folsom, CA - 95630 Job Duration: 5+ months contract

Job Description:

The Department Administrator for Folsom site performs a broad range of administrative/clerical functions to ensure the smooth operation of the site for team members and guests. This may include site catering, meetings, events, initiatives, and more. The ideal candidate will have a can-do attitude, be able to take direction and work well with others, proactively work to solve problems, and have excellent organization skills and attention to detail.

Responsibilities:

• Oversee the site s EatWell lunch program by coordinating with vendors, placing catering orders, maintaining the schedule and budget, printing tickets and labels, and sending communications to site team members. Perform regular maintenance of the site s eatery and breakrooms, including stocking refreshments and making coffee.
• Reserve meeting rooms, coordinate catering services, and arrange for IT/Facilities support as required.
• Plan, set up, and clean up events like monthly team engagement, quarterly All Hands Meetings, and Executive visits.
• Communicate with team members and post materials and signage as needed, such as for volunteer events, drives, and safety initiatives.
• Maintain and update complex files or record systems, including data in SAP. Oversee the EatWell program budget. Verify and process expense reports and allocate funds to appropriate budget categories. Make routine purchases within established guidelines.
• Greet new team members warmly and offer support from their first day. Provide site-specific directions and address requests for visiting team members and guests.
• Input work order requests into facilities management software. Arrange seating within workspace planning software as advised by team member leadership. Purchase office supplies and other business equipment when necessary.

Qualifications:

• 1-3 years of administrative experience
• Proficiency in Microsoft office suite
• Ability to learn new programs and technology
• Ability to handle multiple priorities
• SAP experience is a plus
• Event experience is a plus
• Highly professional