Event Planner

Innova Solutions is immediately hiring for a < Event/Conference Consultant 5>

Position type:

Duration: <8+ months >

Location: < Boston MA 02210 or Springfield MA 01111>

As a < Event/Conference Consultant 5> you will:

< The Opportunity

Client is hiring for the role of an Event/Conference Consultant.

In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to execute small to medium size meetings and events.

You will be responsible for executing the stakeholder s vision within the budget parameters.

Execution responsibilities will include sourcing, contracting, registration website management, leading meetings with internal stakeholders, maintaining the project plan, food and beverage management, development of event specification guides, communications with stakeholders, full on-site execution, and post event reconciliation.

This role is a part of the Event and Conference Management Team.

The Team

Client s Event and Conference Management team manages all Client sponsored conferences, events, and meetings from discovery through execution.

Our strategy is to streamline event management, identify cost savings, and seamlessly execute Client sponsored events.

The Impact

Responsibilities will include but are not limited to:

Management of Client business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.

Development of program specs and communications with vendors to clearly communicate execution needs of the event.

Schedule and lead planning meetings with stakeholders

Clear follow up communications with event stakeholders ensuring awareness of project deadlines

On-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.

Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team members

Ordering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signage

Project management of event registration websites and mobile app builds

Proof registration websites and mobile apps to ensure details are correct before launches

Have a team mentality, effectively collaborating with fellow team members areas across the enterprise.

Demonstrate agility and flexibility to work on new areas or special projects as needed.

Strong budgeting acumen

Strong communication skills

Experience supporting with executive leadership

Tech-savvy and able to learn/adopt new technology tools and platforms quickly

Organized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a plan

Advanced experience in PowerPoint

Proven written and communication skills

The Ideal Qualifications

Project management/program management skills

Business communications experience

Advanced experience with AirTable and CVENT

Continuous improvement mindset with a commitment to introducing new and innovative ideas and communications approaches

Strong attention to detail

Ability to work with a variety of behavioral styles & levels of management

Ability to think and adapt quickly to a fast-moving range of issues while remaining calm under pressure

Ability to be proactive, anticipate and problem solve quickly

Availability to work nights and weekends as needed for event execution

Event agency experience a plus

Willing and able to travel to various meetings and events throughout the year in various US locations (approximately 15-20 meetings and events)

Education: Bachelor's degree>

The ideal candidate will have:

< Top required Advanced experience with AirTable and CVENT

At least 7+ years' experience in meeting/event/conference planning>

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.

Thank you!

Kuldeep Kansana

Senior Associate - Recruitment

PHONE )

EMAIL ()

PAY RANGE AND BENEFITS:

Pay Range*: <$42.00 - $48.00 per hour>

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• One of Largest IT Consulting Staffing firms in the USA Recognized as #4 by Staffing Industry Analysts (SIA 2022)
• ClearlyRated Client Diamond Award Winner (2020)
• One of the Largest Certified MBE Companies in the NMSDC Network (2022)
• Advanced Tier Services partner with AWS and Gold with MS

Website:

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or . Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b.