REMOTE Sr. Project Coordinator

Job#: 2071763

Job Description:

Project Coordinator

Remote + occasional travel to LaCrosse, WI (once or twice per quarter for 3-4 days at a time)

Long term contract (option for contract to hire based on performance + opportunity for growth to Project Manager)

• Additional notes: EDI coordination responsibilities
• No EDI configuration experience will be required
• 20 documents related to invoices that must be completed before EOY
• Another example would be Walmart - they are now a large client of City Brewing and they need to get them set up with EDI transactions
• Project Coordinator will be responsible for coordination between development, testing, and Program Management teams as well as keeping PMO Director up to date on status
• Tactical coordination (status updates, meeting coordination, follow up between stakeholders for documentation, etc.)
• Ideal candidate background: Customer Success within manufacturing/transportation/logistics with EDI familiarity
• IT Project Management skills are not required - they are able to bring PM knowledge up to speed

Position Summary

The Senior Project Coordinator plays a critical role in supporting the execution and delivery of key projects across the organization. This role partners closely with Project Managers and cross-functional stakeholders to drive task completion, maintain project documentation, monitor timelines, and ensure consistent communication and reporting.

Key Responsibilities

• Support end-to-end project lifecycle activities from initiation through closure.
• Maintain and track project schedules, action logs, and deliverables.
• Coordinate and schedule meetings, workshops, and stakeholder communications.
• Prepare meeting agendas, capture notes, and follow up on action items.
• Update project trackers, dashboards, and status reports regularly.
• Manage document control and versioning for project artifacts.
• Assist with risk, issue, and change tracking logs.
• Ensure alignment with PMO standards, templates, and governance practices.
• Liaise with vendors, contractors, and internal teams to ensure timely delivery.
• Contribute to continuous improvement of project coordination processes.

Qualifications

• Bachelor's degree in Business, IT, Engineering, or related field.
• 3-5 years of experience in project coordination, ideally in a fast-paced or regulated environment.
• Familiarity with project management tools (e.g., Microsoft Project, Smartsheet, Asana, or MS Planner).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and work independently with minimal supervision.

Preferred Skills

• Experience working in a PMO or with cross-functional enterprise project teams.
• Exposure to Agile or Waterfall project methodologies.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.