Project Coordinator (Billing and Invoicing) - Hybrid

Title: Project Coordinator (Billing and Invoicing) - Hybrid

Mandatory skills:

MS Office Suite, Microsoft Outlook, PowerPoint, Excel, Word,
ERP Systems, Oracle,
Supply Chain, Supply Projects,
Sourcing, Quality, Auditing, Manufacturing,
Equipment Invoicing, Cost Substantiation, Financial,
materials, materials coordination, purchase order,
invoice, record keeping, record tracking, database systems,
Oracle transaction, Purchasing, Logistics,
project schedule, project budget,
Proof of Delivery, Bill of materials, Logistic, Accounting,
parts and services, business communications

Description:

Responsibilities / Tasks of the Role:
The PM Specialist is responsible for defined work or projects with moderate complexity. In this role the candidate will follow an individual work plan defined by several stakeholders and meet day-to-day short-term objectives. You will need to resolve issues through immediate action or short-term planning and execution of those actions to show high levels of responsiveness and urgency.
Support the effort for our Equipment Invoicing and Cost Substantiation program with our customer. This will involve organizing and analyzing various backup information to generate invoices for our customer.
Support the site activities regarding materials needs, expediting vendors and process to issue purchase orders, and tracking deliveries.
Perform Oracle transactions to support Purchasing and Logistics activities.
Coordinate meetings and appointments as required to accomplish the objectives.
Various Materials coordination and expediting activities to ensure the project team receives the parts and services required to achieve the project schedule and budget.
Create and maintain project record keeping database systems and coordinate with all project team members to ensure timeliness and organization of the necessary information.
Plan, assign to contractors and manage, the land transportation and delivery on the USA territory of small items.
Collect, control and maintain record tracking of logistic data (Proof of Delivery, Bill of materials, transportation invoices, etc.)

Essential Requirements of the role:
Bachelor s degree from an accredited university or college or associate degree/high school diploma / GED with a minimum of 4+ years of experience in an administrative, accounting/logistics support or Supply Chain/Projects role. Experience in Sourcing, Quality, Auditing or Manufacturing roles will also be considered.
Willingness and ability to work a flexible schedule when necessary.
Proficiency in Microsoft Outlook, PowerPoint, Excel, Word"

Desirable attributes of the worker:
Impeccable organization and efficiency skills; strong attention to detail
Clear, concise, and articulate communication skills - verbal, written and listening.
High motivation to achieve many concurrent tasks. Must have the ability to drive actions with others.
Works with little supervision, team-player, strong interpersonal & leadership skills
Ability to deal with ambiguity and handle stressful and difficult situations with composure.
Familiarity with Financial details, formal record-keeping and formal business communications are a plus.
Experience on Logistic and/or Accounting dept

Technical Skills
MS Office Suite, ERP Systems (Oracle a plus)

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008