Support Specialist

Overview

On Site
Depends on Experience
Contract - W2
Contract - 6 Month(s)
No Travel Required
Unable to Provide Sponsorship

Skills

HSE
Microsoft Outlook
Facility Management
EHS

Job Details

Avanciers are seeking a reliable and customer-focused Facilities Operations & Administrative Support professional to provide on-site assistance and ensure smooth day-to-day operations. This part-time role supports facility management, meetings/events, communications, and basic IT coordination.

Key Responsibilities

< data-start="813" data-end="851">Facility Operations & Support</>

  • Act as the on-site point of contact for facility requests, issue investigation, and resolution.

  • Maintain conference rooms, workspaces, and common areas to uphold a clean, professional environment.

  • Manage facility inventory including office supplies, coffee stations, and shared resources.

  • Coordinate with vendors and service providers to ensure timely and high-quality service.

  • Support site tours, HSE initiatives, and special projects as required.

< data-start="1320" data-end="1346">Meetings & Events</>

  • Arrange logistics for meetings and events: catering, room reservations, setup, and teardown.

  • Provide administrative support to onsite committees and employee engagement teams.

< data-start="1530" data-end="1570">Communications & Administration</>

  • Prepare and publish facility communications, signage, digital updates, and announcements.

  • Support visitor management processes such as badge issuance, Wi-Fi access, and FacilityOS tasks.

  • Provide backup coverage at the front desk.

  • Manage mail, shipping/receiving, deliveries, and copier operations.

< data-start="1884" data-end="1919">Technology & Collaboration</>

  • Partner with the IS team to troubleshoot or escalate user technology issues.

  • Support meeting room technology and AV setups.

  • Collaborate across departments on projects to improve site experience and operational efficiency.

Qualifications

  • 3–5 years of relevant experience in facilities, office coordination, or administrative support.

  • Associate degree or equivalent preferred.

Skills & Competencies

  • Strong customer service and relationship-building abilities.

  • Professional, positive demeanor with a proactive, solution-oriented approach.

  • Excellent organizational, interpersonal, and communication skills.

  • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

  • Ability to use tools and systems relevant to facilities/office operations.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.