Administrative Assistant (Part Time)

Description:

Comments/Special Instructions

This position will be located at our San Diego office, working 8am - 12pm Monday through Friday

This role will sit at our San Diego office.

Qualifications:

Minimum Qualifications, Education & Experience

• High School diploma: Bachelor s degree from an accredited college or university is preferred
• Minimum three years of experience supporting an Executive team
• Previous experience using Concur, or other system for travel and expenses, is preferred

Work Environment

• This is largely a sedentary role.
• This job operates in a professional office environment and routinely uses standard office equipment.
• Typically requires travel less than 5% of the time

Position Summary

• The Administrative Assistant is managing purchase orders and provides support to the Executive Assistant in handling signature requests and filing and other administrative tasks.
• The Administrative Assistant must have a professional demeanor and will interact with high level internal and external contacts.

Essential Duties & Responsibilities

• Provide administrative support to the Executive team and their staff, as requested and handle signature requests and document filing from all departments for them.
• Manage purchase orders and payment of invoices at the direction of Executive team
• Schedule internal and external meetings, luncheons, conference calls, and presentations.
• Handle all details including coordinating IT equipment, reserving meeting rooms, catering, etc.
• Draft, type, and edit correspondences, reports, memos, and other forms of internal and external records and communications, while maintaining a high level of confidentiality
• Gather information and run reports as necessary
• Requires significant discretion as this role will have access to company confidential information, files, and records
• Work on special projects as assigned

Knowledge & Skills

• Exceptional interpersonal skills; professional demeanor and attitude
• Strong organizational skills
• High level of attention to detail
• Excellent verbal and written communication skills
• Ability to prioritize key business objectives and respond quickly to changing priorities
• Ability to work independently with minimal daily instruction
• Able to multitask and work in a fast-paced environment
• Proficient in Excel, Word and Outlook