Senior Documentation Specialist

Job#: 2072482

Job Description:

Job Title: Senior Documentation Consultant

Location: Birmingham, AL

Duration: 6-month contract

Position Summary:

We are seeking a highly organized and experienced Senior Documentation Consultant to lead the development and formalization of critical operational processes for a Fortune 500 client. This resource will work closely with client Stakeholders to build a backlog list/prioritization plan and then oversee a team of 1-2 resources who will help execute this plan. We are looking for a hands-on Documentation Consultant who is willing to lead this team but also document procedures in order to hit the deadline to get all procedures documented before end of year.

Key Responsibilities:

• Process Documentation & Development
• Identify undocumented workflows and create clear, standardized documentation
• Map out process flows involving multiple stakeholders including supply chain agents, legal teams, and field divisions
• Define "end-of-life" contract handling, renewal, and extension protocols

Contract Services & Vendor Management

Document procedures for managing power delivery, distribution, and vegetation management contracts

Outline RFP initiation processes for both large-scale and localized contracts (e.g., overhead line work, landscaping)

Document contract management processes for working in Maximo

Storm Response & Invoicing

Capture detailed workflows for emergency contractor engagement and storm-related invoicing

Reporting & Compliance

Assist in documenting the quarterly supplier diversity reporting process

Ensure all documentation aligns with regulatory and internal compliance standards
Qualifications:

• Proven experience in process documentation and technical writing
• Familiarity with Maximo or similar enterprise asset management systems.
• Excellent communication and stakeholder engagement skills
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Experience with utility, energy, or infrastructure sectors is a plus

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.