Executive Assistant

Job Title: Executive Assistant

Location: Dallas, TX

Duration: 6+ Months

Xoriant reasonably expects the pay rate for this position to be within the following range: $40/hour-$42/hour.

Job Summary:

We are seeking a talented and enthusiastic professional for the role of Executive Assistant. The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and experience managing competing priorities on a daily basis.

Responsibilities:

Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner

Act as the point of contact between the supported executives and internal or external colleagues

Build and leverage collaborative relationships with other Executive Assistants across the company

Prepare, review, and track expense reports

Manage purchase orders and approve invoices for payment

Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items

Plan and organize special events

Coordinate special projects as needed

Support department-wide events and initiatives

Demonstrate discretion and a commitment to maintain confidentiality at all times

Other ad hoc duties as assigned

Qualifications:

5+ years work experience performing tasks similar to those above in a global corporate environment

5+ years supporting senior executives

Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)

Ability to prioritize and re-prioritize in a fast-paced environment with little oversight

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Proactive problem-solving and strong decision-making skills

Excellent written and verbal communication skills

Experience working in a culturally diverse and global company preferred

Top 3 must-have essential skills:

• Very professional, strong EA experience
• Strong calendaring experience
• Experience working with high level executives

Regards,

Akangsha