Recruitment Coordinator

Primary Services presents an exciting opportunity to join a top-tier company in the professional services industry as a Recruitment Coordinator. This corporate office role is designed for individuals with a staffing background and expertise in managing contractors. If you thrive in a dynamic environment and have a passion for connecting top talent with exceptional opportunities, this position is perfect for you.

Responsibilities:

• Provide overall recruitment administration support for the Talent Acquisition team.
• Schedule on-site and off-site meetings, managing recruiters' calendars efficiently.
• Partner with recruiters to understand and prioritize recruitment needs.
• Coordinate recruitment requests, maintaining effective communication between candidates, recruiters, HR Business Partners, and other stakeholders.
• Schedule a high volume of interviews with candidates, hiring managers, and interview teams.
• Communicate interview details to candidates, ensuring they have all necessary information (schedule, job description, directions, attire advice, logistics).
• Serve as the primary point of contact on interview days for candidates and Hiring Managers, managing any scheduling changes or issues professionally.
• Update the applicant tracking system (ATS) with candidate data and process progression.
• Manage and track incoming new hire paperwork to ensure pre-hire due diligence is completed.
• Ensure proper handover of new hire documentation to HR Business Partners for new employee setup.
• Support ad-hoc reporting and participate in process improvement and employer branding projects.
• Assist with planning and preparation for career fairs and other recruitment events.
• Support the rollout and training for new recruitment tools.
• Conduct employment-related research and assist in sourcing qualified candidates.

Qualifications:

• Associate Degree in a related field, or equivalent experience.
• 3+ years of related work experience in recruitment, HR, or a customer service role.
• Experience supporting multiple team members in an administrative capacity.
• Proven ability to work effectively in a fast-paced environment with a strong sense of urgency and prioritization.
• High-level attention to detail, accuracy, and follow-up while managing sensitive information.
• Strong problem-solving and decision-making skills, with the ability to escalate issues appropriately.
• Ability to work both independently and in a team environment.
• Excellent interpersonal skills with the ability to communicate clearly and professionally at all levels.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Preferred Qualifications:

• 1-3 years of experience applying HR fundamental concepts, practices, and procedures.
• Knowledge of Global Data Privacy Regulations (GDPR).
• Experience using Avature (ATS/CRM) is highly desired.

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