Human Resource Executive

A job description for an HR Executive specializing in US payroll and contracts review focuses on payroll administration, maintaining compliance, and managing employee contracts. The role combines technical payroll processing with document management and legal compliance in contracts, supporting both HR operations and strategic initiatives.

Job Title

HR Executive US Payroll & Contracts Review

Key Responsibilities

• Process and manage US payroll accurately and on schedule, ensuring compliance with federal and state payroll regulations (FLSA, IRS, DOL).

• Review, prepare, and maintain employment contracts and agreements, ensuring compliance with relevant employment laws and company policies.

• Maintain and update payroll records, employee files, and contract databases, ensuring confidentiality and data integrity.

• Collaborate with HR, finance, and legal teams to verify payroll and contract details, resolve discrepancies, and implement improvements.

• Respond promptly to employee queries regarding payroll, benefits, and contracts, providing clear and accurate information.

• Support onboarding by collecting, verifying, and filing necessary employee documents and contracts.

• Assist with payroll audits, year-end procedures, and continuous improvement of payroll and contract review processes.

• Stay current with federal and state payroll legislation, labor laws, and industry best practices.

• Facilitate HR projects such as performance reviews, benefits enrollment, and policy enforcement related to payroll and contracts.

• Uphold strict security protocols to protect sensitive employee and contract data, ensuring compliance with data protection regulations.

Skills and Qualifications

• Experience in US payroll processing and payroll administration; knowledge of payroll software (ADP, Oracle, SAP, etc.).

• Working knowledge of US labor law, payroll regulations, and contract law.

• Strong attention to detail and accuracy in handling payroll and contract documents.

• Excellent organizational, communication, and problem-solving skills.

• Ability to work independently and collaboratively across HR, finance, and legal teams.

• Proficient in Microsoft Office Suite, especially Excel.

• Minimum bachelor s degree in Human Resources, Business Administration, or related field; certifications like CPP or SHRM are an advantage.

Role Summary

The HR Executive (US Payroll & Contracts Review) ensures precise payroll management and legal compliance while serving as a central point for reviewing, preparing, and maintaining employment contracts. This role is vital for maintaining company standards in compensation and employee relations, balancing compliance and operational efficiency.