Lead Events Specialist

Job Title: Lead Events Specialist

Location: Chicago, IL

Duration: 12+ Months

Lead Exceptional Experiences: Oversee logistics, budgets, and stakeholder coordination to create unforgettable experiences for members, customers, and employees.

Innovate and Improve: Use your project management skills and attention to detail to continuously enhance and deliver seamless, engaging events.

What you can expect:

Event Strategy & Planning:

Develop and execute event strategies that support

Manage a portfolio of events, including conferences, meetings, roundtables, dinners, webinars, and outings

Collaborate with internal departments to identify event goals, content, target audiences, and success metrics

Stay informed about industry trends and best practices to enhance event effectiveness

Event Execution & Logistics:

Oversee all aspects of event logistics, including venue selection, vendor negotiations, catering, AV setup, and guest accommodations

Develop detailed event timelines, run-of-show documents, and contingency plans

Manage onsite event execution, ensuring smooth operations and a high-quality attendee experience

Coordinate speaker engagements, including presentation materials and schedules

Budget & Vendor Management:

Develop and manage event budgets, ensuring cost-effectiveness and alignment with financial guidelines

Negotiate contracts with vendors, hotels, and service providers to secure the best terms

Track expenses and provide post-event financial analysis

Stakeholder & Team Coordination:

Serve as the primary point of contact for internal stakeholders, leadership, and external partners regarding event planning and execution

Lead cross-functional teams, including marketing, communications, and IT, to ensure seamless event delivery

Provide guidance and support to junior event staff or contractors as needed

Post-Event Analysis & Reporting:

Gather attendee feedback and analyze event effectiveness based off previously defined success metrics

Implement best practices to enhance future events

What you ll bring:

Bachelor s degree in Event Planning, Marketing, Communications, or a related field

7+ years of experience in event planning, corporate events, or a related role

Experience managing large-scale events, including both in-person and virtual formats

Strong project management skills, with the ability to manage multiple events simultaneously

Excellent communication, negotiation, and interpersonal skills

Proficiency in event management software (Cvent preferred), Microsoft Office Suite, and Canva

Ability to work under pressure and adapt to changing priorities

Knowledge of financial services or the banking industry is a plus