Project Coordinator

Responsibilities-
Coordinate and track project tasks, milestones, and deliverables across multiple workstreams.
Maintain project schedules and ensure timely completion of activities.
Organize and facilitate meetings with cross-functional teams, including IT, business stakeholders, and SAP consultants.
Support Program Management with resource onboarding and offboarding requests.
Assisting Program Management with resource and budget tracking.
Generate capacity reports regularly to measure planned vs actuals.
Conduct analysis of RAID reports highlighting aging RAID items.
Prepare agendas, take detailed meeting minutes, and track action items.
Support Program Management to monitor dependencies between workstreams (e.g., data migration, testing, and integration) and ensure alignment across teams.
Foster collaboration across departments and ensure all parties are informed of project progress.
Maintain and organize project documentation, including project plans, risk logs, issue trackers, and change requests.
Ensure all documentation is up to date and accessible to stakeholders.
Assist in resource planning and allocation to ensure appropriate staffing for project tasks.
Coordinate user acceptance testing (UAT) schedules.
Maintain a risk register and ensure risks are logged, monitored, and escalated as necessary.
Track and follow up on project issues, ensuring they are resolved in a timely manner.
Prepare regular status reports for leadership, highlighting progress, risks, and issues.
Monitor key performance indicators (KPIs) and project metrics to ensure alignment with goals.
Use tools like MS Project, JIRA, or SAP Solution Manager to create dashboards and track project progress.
Familiarity with business processes like finance, supply chain, and procurement to align project activities with operational needs.
Proficiency in project management tools like:
MS Project
JIRA
Smartsheet
Excel (for tracking and reporting)
PowerPoint (for presentations and updates)