Project Coordinator/Executive Assistant/Operation Specialist - Remote - Part-time

Title: Hackathon Coordinator

Duration: 2 months short-term contract

Location: Remote (16 hours per week/ Flexible schedule)

Duties: The Hackathon Coordinator Opportunity

Okta is seeking a highly organized and detail-oriented Hackathon Coordinator to support the execution of Okta's internal hackathons. This person will play a pivotal role in fostering a culture of innovation, ensuring inclusivity, and delivering a well-organized and impactful hackathon experience.

The ideal candidate is a self-starter, engaging writer, and multitasker who thrives in a fast-paced environment, juggling multiple projects with precision. This role requires exceptional communication skills and a keen eye for detail to ensure a seamless and engaging hackathon experience. The Hackathon Coordinator will work closely with stakeholders, leaders, and Okta's Hack Squad (our dedicated program team) to manage operations, logistics, and participant engagement. They will play a key role in crafting compelling communications, organizing global experiences, and ensuring all logistical and operational aspects of the hackathon are seamlessly coordinated from start to finish Responsibilities

• Manage logistics and operations throughout the planning, execution, and post-event phases, ensuring seamless coordination and execution.
• Write attendee-facing communications and create resources and assets (emails, Slack posts, FAQs, presentations) to drive engagement and participation.
• Support budget administration, including expense tracking and ensuring financial records
• Recruit, train, and coordinate volunteers and judges, ensuring they are well-prepared to contribute to a successful hackathon.
• Organize global participant engagement initiatives for remote and office-based teams, fostering an exciting and inclusive experience.
• Drive the post-event administrative tasks, including feedback documentation, follow-ups, and processing any outstanding logistics.
• Analyze participant feedback and create post-hackathon reports summarizing impact, takeaways, and recommendations.
• Cultivate strong relationships with internal teams to foster an ongoing culture of innovation.

Who You Are

• A seasoned project coordinator, executive assistant, or operations specialist with experience managing complex virtual events, engagement programs, or innovation initiatives.
• A strong writer who can craft compelling, clarifying messaging and drive enthusiasm across the company.
• A collaborator with the ability to align multiple stakeholders, manage competing priorities, and drive execution across distributed teams.
• Passionate about enabling innovation culture and helping teams explore new ideas in a structured and impactful way.
• Experience working with technical teams, understanding how to engage and communicate with engineers, designers, and product managers
• A self-sufficient problem solver who identifies opportunities and proactively implements solutions

100% remote position, open to a candidate in the U.S. or Canada Short term position to support the April Hackathon. There will be another Hackathon in December and an opportunity for the candidate to return if they are available and a good fit Not a High Trust role

Skills: Qualifications

• 3+ years of experience in project coordination, event management, innovation programs, executive assistance, or internal communications.
• Experience driving or coordinating hackathons or employee engagement initiatives.
• Demonstrated experience writing engaging communication campaigns
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills
• Proficiency in project management and collaboration tools (Asana, Slack, DevPost)
• Organized and detail-oriented self-starter
• Thrives in ambiguity and can adapt quickly in a fast-paced, remote environment.

Required Skills:

• LOGISTICS
• SELF-STARTER
• INTERNAL COMMUNICATIONS
• PROJECT MANAGEMENT
• DETAIL-ORIENTED

Additional Skills:

• EXECUTIVE ASSISTANT
• SLACK
• VERY ORGANIZED
• BUDGET
• PROBLEM SOLVER
• ADMINISTRATIVE TASKS
• OPERATIONS