Overview
Skills
Job Details
Job Title: Project Coordinator
Location: Quincy, MA (Hybrid)
Duration: 6 Months (Likely to Extend)
Employment Type: Contract
Program Summary
This opportunity supports a health insurance marketplace platform that serves residents across Massachusetts by allowing individuals to determine eligibility, compare plans, and enroll in both subsidized and non-subsidized insurance. The program team is dedicated to maintaining a best-in-class system that aligns with federal ACA standards, adapts to evolving regulations, and provides a seamless and user-friendly experience.
About the Role
The IT team supporting the state s Health Insurance Exchange (HIX) is seeking a Project Coordinator. This is a high-visibility, junior-level administrative position working closely with the Executive Leadership Team (XLT) and reporting directly to the HR & Office Manager.
Candidates should have strong organizational skills, experience in administrative functions like calendar and meeting management, and be capable of creating polished presentations. The position is ideal for someone looking for long-term contract stability, with opportunities for growth previous individuals in this role have been promoted within the project.
Key Responsibilities
Provide administrative support to ensure smooth operations of the HIX Project
Coordinate meetings, manage calendars, and maintain updated invite/attendee lists
Create professional PowerPoint presentations for executive-level use
Document and distribute meeting minutes and action items; upload upon approval
Collaborate with both technical and non-technical teams to address issues
Submit and follow up on facilities and IT helpdesk tickets
Manage and maintain email distribution lists
Support the HR/administrative team as needed through cross-training
Maintain confidentiality and adhere to all relevant policies and standards
Proactively engage with leadership to take on new tasks and contribute to the project
Available to work Monday Friday from 8:30 AM 4:30 PM or 9:00 AM 5:00 PM
Preferred Qualifications
Bachelor s degree or equivalent experience
3+ years in an administrative role, with up to 3 years in project coordination
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to multitask and adapt to changing priorities in a fast-paced environment
Strong interpersonal, communication, and organizational skills
Comfortable speaking during team meetings
Experience with OneDrive, SharePoint, MS Project, Visio, JIRA, or Adobe is a plus
Team player with a positive attitude and strong sense of humor