Administrative & Financial Operations Specialist/ Grants and Financial Administrator/ Finance and Administrative Support Manager/ Academic Department Financial Analyst/ Senior Administrative and Budget Officer

Qualifications:

• College degree in related field.
• Progressively responsible administrative experience.
• Previous experience in academic institutions.
• Grants experience.
• Proficiency in Oracle, Microsoft Office, and computer applications.
• Self-starter who can operate in a complex administrative environment with limited oversight.
• Familiarity with general business practices.
• Commitment to providing a high level of service and working in a team environment.
• High degree of professionalism and emotional intelligence.
• Attention to detail.
• Handle confidential information with utmost discretion.
• Excellent interpersonal, oral, and written communication skills.
• Handle multiple tasks simultaneously and under tight deadlines.
• Strong analytical and organizational skills.

Responsibilities:

• Meeting with unit leader and job incumbent in May and June on a weekly basis prior to her leave to familiarize themselves with plans for spending on projects including several grants, and plans for end of year spending generally to prepare for end of year close.
• Complete the financial end of year close process.
• Approve expenses on a monthly basis for the staff with credit cards and ensure correct accounts are being used.
• Support new vendor set up and processing purchase orders in Oracle.
• Submit unit budget for new fiscal year if unable to be completed before incumbent's leave begins.