Executive Institute Programs & Strategic Planning Contractor

Role: Executive Institute Programs & Strategic Planning Contractor Location: Vienna, VA / Winchester, VA / Pensacola, FL / San Diego, CA (Hybrid)
Duration: Long Term

Need 1-5 years of experience candidates only

This position is on W2/1099 only
Overall Objective
Provide operational, programmatic, and strategic planning support to the Executive Institute team to reduce backlog, deliver outstanding participant experiences, and prepare for 2025-2026 program planning and execution.
Scope Overview Program Management & Operational Support
Develop and refine program in a box documentation for each EI program.
Audit, organize, and update program documents using the governance checklist.
Maintain organized file structures in SharePoint or Teams
Coordinate logistics for 2025+ sessions with adjacent teams (rooms, facilitators, tech, coaching, assessments).
Manage program communications timelines and organize assets.
Assist with program coordination and scheduling.
Develop planning materials to support EI s 2026 strategy discussions.
Support data collection, organization, and maintenance.
Track participant engagement, feedback, and milestones.
Synthesize data from past participant feedback and survey results to identify themes and gaps.
Maintain repository of program health data
Maintain repository of program participant demographic data
Conduct internal and external research:
Evaluate emerging trends and best practices in executive leadership development (at all levels) from industry and thought leaders, including transition, in-role and preparing for the next role
Create a strategy and plan to interview or survey key stakeholders (leaders, past participants, sponsors) to gather insight.
Map leadership development experiences for all levels of executive leadership; identify pain points and key learning moments.
Utilize data to crosswalk current program content with enterprise leadership capabilities and identify gaps.
Build a heat map of cohort participation aligned with pipeline or succession insights.
Deliverables
Program Documentation:
Finalized program in a box documentation for each EI program.
Updated program documents with audit results and governance checklist applied.

File Management:
Organized file structures in SharePoint or Teams, with a clear folder hierarchy and naming conventions.
Logistics Coordination:
Detailed logistics plan for 2025+ sessions, including room bookings, facilitator schedules, tech setup, coaching schedules, and assessment plans.
Communications Management:
Communication timelines and organized assets, including emails, brochures, and PowerPoint decks.
Program Coordination:
Coordinated schedules and timelines for program activities and sessions.
Planning Materials:
Comprehensive planning materials to support EI s 2026 strategy discussions, including agendas, presentation slides and discussion points.

Data Support:
Collected and organized data sets, including participant engagement metrics, feedback summaries, and milestone tracking.
Synthesized report identifying themes and gaps from past participant feedback and survey results.
Maintained repositories of program health data and participant demographic data.
Research and Evaluation:
Research reports on emerging trends and best practices in executive leadership development.
Strategy and plan documents for interviewing or surveying key stakeholders.
Mapped leadership development experiences with identified pain points and key learning moments.
Crosswalk analysis report of current program content with enterprise leadership capabilities and identified gaps.
Participation Analysis:
Heat map of cohort participation aligned with pipeline or succession insights.
Experience Requirements
Experience in leadership development or L&D project management
Strong writing, organization, and synthesis skills
Familiarity with executive education or leadership frameworks
Ability to navigate SharePoint, Teams, Excel, and PowerPoint