Project Manager Sourcing & Contracts Policies

Position Title & Code: Project Manager Sourcing & Contracts Policies

Location: Washington, DC 20001 (Hybrid 4 days onsite)

Project End Date: 09/30/2026 (With Possible extension to next fiscal year)

Roles & Responsibilities

• Provide project planning activities, including:

• Developing, maintaining, and monitoring project schedules.
• Creating and maintaining project documents.
• Coordinating submissions of workstream weekly status reports.
• Developing PMO status reports and preparing status presentations using Microsoft PowerPoint.
• Reporting status to the PMO, project leadership, and organizational leadership.
• Organizing project artifacts in Microsoft Teams.

• Coordinate and contribute to the development and revision of procurement sourcing, contract, and related templates to reflect current policies, procedures, and legal requirements.
• Coordinate and contribute to the development and revision of procurement process and procedure documentation to ensure clarity and compliance with organizational and legislative policies.
• Collaborate with the PASS Modernization Project PMO, legal staff, OCP leadership, procurement staff, and other subject matter experts to gather information for template, policy, and procedure development.
• Facilitate workshops or meetings to obtain information needed for documentation or to determine documentation requirements.
• Ensure all documents meet legal requirements, regulatory standards, and adhere to OCP style guides and templates.
• Conduct ongoing reviews of existing documentation to identify areas for improvement.
• Produce high-quality documentation that is clear, consistent, accurate, and meets procurement industry standards.
• Maintain all documents in designated Microsoft Teams folders, ensuring they are organized, up-to-date, and easily accessible by procurement staff.
• Develop simple, understandable step-by-step job aids to support the implementation of new or revised templates and documents.
• Translate the strategic vision for templates, policies, and procedures into actionable plans, including:

• Project plans, resource alignment, training, communications, transformation management, change management, system integration testing, user acceptance testing, go-live preparations, and post-go-live support.

• Balance multiple priorities by coordinating workstream resources and monitoring activities to maintain PMO schedules, updating as necessary, and mitigating impacts to other workstreams.
• Leverage prior experience on large projects or significant segments of complex projects to:

• Analyze complex delivery dates and create innovative Microsoft Project schedules or Agile Scrum Roadmap Timebox schedules.
• Align schedules with organizations, stakeholder groups, functional workstreams, technology, methodology, tools, and solution components to deliver on time and within budget.
• Monitor progress to track milestones and report status.

• Oversee project scope and objectives, including managing RAID (Risks, Actions, Issues, and Decisions), change management, and communications processes.
• Organize and maintain all project artifacts in Microsoft Teams and SharePoint folders for team access.
• Participate in PMO, Steering Committee, and other project meetings, documenting discussions and decisions.
• Serve as a liaison to facilitate communication between the PMO, other project managers, and team members.
• Support the PMO in all aspects of the project.

Skill Assessment: (Please include the years of experience last used and brief description on skills below, information is to be submitted along with the resume)