Overview
On Site
$20 - $22
Contract - W2
Contract - Independent
Contract - 60 Month(s)
Skills
office admin
Job Details
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Role: Administrative Specialist
Location: 29 Gallatin Pl, Brooklyn, NY 11201
Location: 29 Gallatin Pl, Brooklyn, NY 11201
Duration: 5+ Years
The Administrative Specialist is responsible for managing all functions of the Administration and Quality Control units. The Administration Unit maintains and provides the necessary supplies and equipment required by the units to operate effectively.
Key Responsibilities:
Ensures efficient operation of the unit and manages the daily workflow.
Plan, organize, direct, and manage daily activities of staff.
Provide constructive feedback and coaching.
Procure all equipment, furnishings, supplies, contractual services, and other miscellaneous items necessary for the operation of the office.
Maintain and adequately store office supplies, including maintaining an inventory tracking system.
Review, reconcile and prepare invoices for management approval and payment.
Manage operation of the mailroom to ensure timely processing of outgoing mail, pickup and delivery of interoffice mail and messenger runs.
Responsible for facility management. Ensure the proper maintenance and operation of all equipment and machinery, including without limitation copy machines, postage meters, mailing and sorting machines, printers, computers, and telephone systems.
Review, update and edit procedural manuals for the Administration and Quality Control unit.
Quality control functions including intake, tracking, reviewing and archiving summonses.
Process weekly payroll and audit timekeeping records for all employees on the project
Qualifications:
Minimum 5 years of experience in an office environment and 2 years of senior level experience
Excellent communications and interpersonal skills
Ability to manage multiple projects/assignments, prioritize tasks and adhere to deadlines.
Must be self-motivated, independent and performance oriented.
Must be analytical, detail-oriented, proactive, able to solve problems and handle pressure.
Proficient in Microsoft Office (Outlook, Word, Excel)
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