Intellectual Property Legal Secretary/Paralegal

Intellectual Property Legal Assistant

We are seeking an experienced Intellectual Property (IP) Legal Assistant to join our dynamic and fast-paced prosecution practice. This position offers the flexibility and provides the opportunity to support a growing team of attorneys and professionals dedicated to excellence in client service.

Key Responsibilities

• Support the management and maintenance of the firm s IP docketing system.
• Prepare, review, and file patent and trademark documents with the U.S. Patent and Trademark Office (USPTO).
• Coordinate conflict checks and assists with opening new client matters.
• Communicate with attorneys, clients, and staff regarding case updates, deadlines, and inquiries.
• Handle administrative and organizational tasks for the IP group, including scheduling and calendar management.
• Draft, proofread, and finalize correspondence, filings, and other IP-related documents.
• Ensure timely and accurate filing of all submissions and documentation.
• Assist with client billing, time entry, and related administrative processes.
• Organize meetings, maintain team schedules, and arrange conference logistics.
• Perform additional responsibilities as assigned to support attorneys and the broader team.

Preferred Qualifications

• Minimum of 3 5 years of experience in intellectual property law and administrative support.
• Associate s degree or equivalent combination of education and experience.
• Familiarity with U.S. and international patent filing requirements.
• Strong attention to detail, time management, and organizational abilities.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated professionalism, discretion, and sound judgment.
• Ability to manage multiple priorities and support several attorneys simultaneously.
• Proficiency with Microsoft Office Suite and excellent spelling and grammar skills.
• Experience with the USPTO systems and familiarity with CPI or similar docketing software preferred.
• Ability to learn and adapt to proprietary or practice-specific technology tools.
• Consistent demonstration of teamwork, professionalism, and independent problem-solving.
• Flexibility to work overtime as needed to meet deadlines and client expectations.