Administrative Assistant/Office Assistant

About Cogent Infotech
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Job Title – Administrative Assistant
Location-New Castle, DE
Contract Role- 12 Months

Part time Onsite Role

Days to work - Saturday , Sunday 
Shift timing - 2nd shift , 8 hrs - 16 hrs /week - between 3pm to 11pm or 4pm to 12pm  

Job Summary

Provides comprehensive administrative and front-desk support under the direction of an Administrative Supervisor. Serves as the first point of contact for the Bridge Clinic, managing calls, correspondence, intakes, and appointment scheduling. Maintains accurate logs, records, and filing systems; gathers and enters operational data; prepares and distributes routine correspondence; and supports office operations through supply management, visitor assistance, and general administrative duties.

Job Duties :
Works under the supervision of an administrative supervisor. Candidate will have the tasks of receiving calls, take messages and routing correspondence. Candidate schedules meetings and Intake appointments, as well as is responsible for making reminder calls for each scheduled event. Candidate is responsible for maintaining a continuous log of all scheduled appointments and meetings with staff/clients. Candidate gathers and enters data relating to operational practices and procedures for use in evaluating services provided. Candidate will maintain records of materials and office supplies and will place orders to replenish as needed. Candidate maintains an organized file system for the organization of the facility. Candidate represents the Bridge Clinic as the first point of contact upon intakes and screenings. Candidate will provide general support to visitors. Candidate will produce and distribute correspondence memos, letters, faxes and forms.

Minimum qualifications

·  One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.

·  One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.

·  One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.

·  Six months’ experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply
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