purchase Administrative (Need locals to Ridgecrest, CA )

Job Title: purchase Administrative

Location: Ridgecrest, CA

Duration: 16 Months Contract

Open/Additional Info

• Prepare and submit purchase requests
  Convert PRs to POs
  Track purchase status and delivery schedules
  Follow up on late or missing shipments or invoices
  Document small purchase justifications
  Assist in maintaining vendor contact list and quote records
  Ensure accuracy of pricing , part numbers, and lead times
  Compare supplier quotes to determine best value
  Source and qualify vendors for materials
  Maintain purchasing and related databases
  Request and review vendor certifications
  Reconcile discrepancies between invoices and Pos
  Ensure compliance with FAR and DFAR
  Organize procurement records for audits
  Schedule and coordinate internal meetings and vendor visits
  Take meeting minutes and track action items
  Maintain organized digital and physical files
  Assist in preparing basic reports and correspondence
  Coordinate travel arrangement for staff and visitors
  Maintain calendars for assigned staff
  Process badge requests and visitor access paperwork
  Review travel expense reports for accuracy and compliance
  Monitor and respond to email in a timely fashion
  Order and track office supplies
  Track material receipt confirmations and 1149s, and flag issues
  Assist in prepping kits and travelers for builds
  Assist in inventory checks
  Coordinate with S&R on material deliveries
  Support QA by distributing and filing inspection documents
  Communicate delivery updates to engineers, supervisors, team leads, and program manager
  Assist in document preparation, control, submission, and version tracking
  Track and update status reports
  Ensure procurement files are complete and up to date
  Ensure required training is completed prior to due date
  Maintain spreadsheets for procurement tracking
  Use Microsoft Office Word, Excel, PowerPoint, Project, and Outlook proficiently