Financial BA

Job ID: FL-PR770276-R153290

Hybrid/Local Govt Financial BA (15+) with Budgeting, Microsoft Office Suite and FLAIR/PALM experience

Location: Tallahassee, FL (DOT)
Duration: 12 Months

8 Job Specific Knowledge, Skills, and Abilities (KSAs)
The submitted candidate must be able to apply common knowledge, skills, and abilities in the following areas:
1. Knowledge of the Five Year Work Program development process, budget processes, and production management processes, with the ability to document these processes accurately and comprehensively.
2. Knowledge of the Department s Financial Management (FM) System, including the ability to document system usage and procedures.
3. Skills in the use of computer software (i.e., Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel), with the ability to document software usage and create detailed guides and reports.
4. Ability to assist in the development and implementation of transportation programs, ensuring all steps and procedures are thoroughly documented.
5. Ability to solve problems arising during the implementation of policies and procedures, with a focus on documenting problem-solving processes and solutions.
6. Ability to communicate effectively both verbally and in writing, with an emphasis on clear and concise documentation of communications and instructions.
7. Ability to interpret and apply rules, laws, and policies to day-to-day work, ensuring all interpretations and applications are well-documented.
8. Ability to interpret data and synthesize it into understandable instructions, with a focus on documenting data analysis processes and outcomes.
9. Ability to analyze data issues, develop reports, and make recommendations, ensuring all analyses, reports, and recommendations are thoroughly documented.
10. Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar, with the ability to create clear and accurate documentation.

9 General Knowledge Skills and Abilities (KSAs)
The submitted candidate must be able to apply common knowledge, skills, and abilities in the following areas:
1. Communication: Ability to clearly convey information, in both written and verbal formats, to individuals or groups in a wide variety of settings (i.e., project team meetings, management presentations, etc.). Must have the ability to effectively listen and process information provided by others.
2. Customer Service: Works well with clients and customers (i.e., business office, public, or other agencies). Able to assess the needs of the customer, provide information or assistance to satisfy expectations or resolve a problem.
3. Decision Making: Makes sound, well-informed, and objective decisions.
4. Flexibility: Open to change, new processes (or process improvement), and new information. Has the ability to adapt in response to new information, changing conditions, or unexpected obstacles. Ability to receive and give constructive criticism and maintain effective work relationships with others.
5. Interpersonal: Shows friendliness, courtesy, understanding, and politeness to others.
6. Leadership: Motivates, encourages, and challenges others. Adapt leadership styles in a variety of situations.
7. Problem Solving: Ability to identify, evaluate, and use sound judgement to generate and evaluate alternative actions, and make recommendations as accordingly.
8. Team Building: Encourages, inspires, and guides others toward accomplishing the common goal.

5 Education
Bachelor s or Master s Degree in Computer Science, Information Systems, Business Administration, or other related field. Work experience can substitute on a year for year basis for the degree.

6 Experience
Candidate MUST have a minimum of 10+ years of financial management experience.

Knowledge and understanding of FDOT Financial Management (FM) system is highly desired.

4 Scope of Services
The candidate will support the management and oversight of building the five-year work program for assigned central office program areas. They will provide technical assistance on compliance with applicable state and federal laws, departmental procedures, and work program instructions. The analyst will monitor programs to ensure consistency between budget and work programs and ensure funds are balanced. They will serve as a backup for budget allocation information in the Department database and reconcile these records to FLAIR/PALM on a monthly basis. The analyst will process work program amendments to the Department s Adopted Five Year Work Program, review and analyze programs on a regular basis through various reports (production accomplishment report, target analysis report, oops report, cost allocation report, Financial Management system search, and other departmental reports), and review and balance the roll forward to ensure only needed budget amounts are retained from one year to the next. They will help facilitate the Secretary s reviews of the 5-year tentative work program, compile data and materials for various presentations, and coordinate presentation development with the district work program offices, the Florida Transportation Commission, and other affected offices. Additionally, the analyst will document all processes, procedures, and changes to ensure clarity and consistency across the organization.

7 Primary Job Duties/ Tasks
The submitted candidate must be able to perform the following duties and/or tasks:

1. Perform in-depth analysis of assigned funds on a daily basis, documenting findings and ensuring accuracy in financial records.
2. Review budgetary reports to determine if program areas are balanced to the available budget, and document any discrepancies or required adjustments.
3. Review program target levels for assigned program areas and perform analysis to ensure targets are met, maintaining detailed records of the analysis and outcomes.
4. Review daily reports and inform program areas of any action needed to balance their projects to available funds and budget, documenting all communications and actions taken.
5. Review work program amendments for content, wording, and action implied as they are received, ensuring all changes are accurately documented and communicated.
6. Assist with work program allotment transfers and notifications to respective program areas, maintaining thorough documentation of all transfers and notifications.
7. Assist with work program instruction updates and notifications to respective program areas, ensuring all updates are clearly documented and communicated.
8. Serve as a back-up to the manager for any special assignments that are given, documenting all tasks and actions taken to ensure continuity and clarity.