Document Control Coordinator

Location : Onsite - Jacksonville, FL

Schedule : Monday - Friday

Hours : 8am -5pm

Salary range: $16.21 - $20.27 per hour, depending upon experience

What work will you perform?

Coordinate and oversee daily departmental activities to ensure efficient operations. Serve as a primary point of contact for inquiries, providing timely and effective responses. Collaborate with internal teams and external partners to maintain seamless communication and support overall business objectives.

Essential Responsibilities:

• Responsible for scanning and indexing of department invoices and inspection forms; organize high volume of paper documentation
• Performs quality control activities to be sure that scanned documents are reconciled, electronically stored in the correct folder and that picture quality meets all specifications.
• Maintains or exceeds established productivity and quality standards; creating accurate self-reporting based on daily production
• Organize, prioritize and coordinate multiple tasks under daily deadlines.
• Process all Trailer Maintenance Vendor Invoices and reconcile invoice differences.
• Collaborate with peers and other departments to resolve discrepancies
• Communicate with 3 rd party vendors as required, i.e. maintenance shops
• Create daily, weekly and monthly management reports; effectively using Excel
• Oversee process to initiate reimbursement payments to BCO's for required inspection services upon completion; track and maintain associated daily reports
• Process all Trailer Maintenance Vendor Invoices and reconcile invoice differences.
• Manage and control Outlook email efficiently
• Other duties as assigned within scope of skill set and based on needs of the department

Minimum Experience and Qualifications:

• High School Diploma or GED
• One year of administrative support in an office environment.

Preferred Experience and Qualifications:

• 6 months of data entry experience
• 6 months of logistics experience
• 6 months of experience working with vehicles and/or trailers, including hands-on tasks or familiarity with related terminology.
• Combination of any three

Knowledge, Skills, and Abilities:

• Must be able to perform quality work and use discretion to solve problems with minimal supervision
• Exceptional data entry skills, speed and accuracy mandatory
• Excellent organizational and time management skills.
• Strong knowledge of Word, Excel and Access; PowerPoint and iSeries 400,
• Good analytical and judgment skills