Project Administrator

Job Title: Project Administrator
Location: Pittsburgh, PA

Type: Contract
Compensation:
Contractor Work Model: Hybrid
Hours: Add the job's scheduled days and times (delete if not needed)
Security Clearance: List security clearance requirements (delete if not needed)

Summary:
The main function is to assist and support the assigned Project Manager(s) in executing project objectives and deliverables, planning the work according to the objectives, and assessing and controlling risk for the project. A Project Administrator will not be accountable for the delivery of a project.

Job Responsibilities:
They are responsible for meeting project objectives within established time frames.
Responsibilities (Examples, but not limited to)
Project Administration/Reporting
Adds resources to projects
Maintain risks/issues log and remediation plans
Completes weekly status report in Clarity under Project Manager direction
Performs weekly project data quality review
Updates Project Status in release SharePoint Sites
Helps create meeting agendas
Learns and enforces required processes
Completes required project documentation (with Project Manager Review and Approval)
Assists the Project Manager on the Review / Validation of Quarterly Assertion(s)
Track project expenses (invoices) against budget
Assists with financial reporting
Completes timesheet reviews / ensures timely completion by all on project team
Monitoring of EVM (CPI and SPI), Run and Burn Rate review and tracking
Coordinates Meetings on behalf of the Project Team
May facilitate Scrum Ceremonies on Agile Projects when necessary
Generation of Meeting Minutes and uploads them to PPM Tool / Clarity
Updates SharePoint Sprint Calendar with vacations, ceremonies, milestones
Coordination of Lessons Learned / Retrospectives

Skills:
Training and working knowledge of Clarity
Training and working knowledge of Jira (or other enterprise Agile tool)
Working knowledge of Microsoft SharePoint
Working knowledge of Microsoft Office programs
Knowledge of IT standards, procedures & policies
Basic understanding of Project Management Methodologies (PMLC, SDLC, IDLC)
Basic understanding of Agile/Scrum methodology and practices
Effective communication skills
Effective organizational and planning skills
Accuracy and attention to detail
Analytical thinking
Problem solving
Customer focus
Helpful, professional attitude
Interpersonal Skills
Basic understanding of scheduling and resource management

Education Requirements:
Associates Degree or similar amount of time in experience in position

Comments
Position Title: IT - Project Administrator - Contractor

Position Location:

620 Liberty Ave
Pittsburgh, PA 15222

Ability to work remote (If so, there will need additional approvals) : Hybrid possible 3 days in office

Acceptable time zone(s): EST

Days of the week: M-F
Working Hours (Flexible): 8-5 (may be some flexibility/variation)
OT: possible but unlikely
Travel: no

Function of the Group: Support office of CTO
Initiatives/Projects: Supporting largescale technology efforts within bank
Industry background: BA/Project Management, interest in tech space
Team Dynamic: PAs, PMs (remote)

Roles and Responsibilities:
Supporting largescale technology efforts within bank

They are responsible for meeting project objectives within established time frames.
Project Administration/Reporting
Adds resources to projects
Maintain risks/issues log and remediation plans
Completes weekly status report in Clarizen under Project Manager direction
Performs weekly project data quality review
Updates Project Status in release SharePoint Sites
Helps create meeting agendas
Learns and enforces required processes
Completes required project documentation (with Project Manager Review and Approval)
Assists the Project Manager on the Review / Validation of Quarterly Assertion(s)
Track project expenses (invoices) against budget
Assists with financial reporting
Completes timesheet reviews / ensures timely completion by all on project team
Monitoring of EVM (CPI and SPI), Run and Burn Rate review and tracking
Coordinates Meetings on behalf of the Project Team
May facilitate Scrum Ceremonies on Agile Projects when necessary
Generation of Meeting Minutes and uploads them to PPM Tool / Clarizen
Updates SharePoint Sprint Calendar with vacations, ceremonies, milestones
Coordination of Lessons Learned / Retrospectives

Must Have Technical Skills:
Microsoft Office Suite

Flex Skills/Nice to Have:
SharePoint
Jira
Confluence
Finance Bkgd

Soft Skills:
Excellent communication skills
Attention to detail

Education/Certifications: PmP cert (either already has or aspiring to obtain)
ITIL-Nice to Have

System One, and its subsidiaries including Joul, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.