Administration IT Project Manager - Remote

Title: Administration IT Project Manager - Remote

Mandatory skills:

administrative IT projects,
healthcare data exchange environments, HIE, EHRs, interoperability standards,
project management methodologies, Waterfall, Agile, Hybrid,
procurement processes, vendor management, contracting,
HR systems, budgeting tools, legal tracking solutions, compliance tracking solutions,
producing documentation, presentations, executive briefings, project reports,
administrative logistics, technical, board meetings, policy reviews, governance documentation, administrative projects, administrative expenditures,
healthcare data privacy laws, legislative mandates, compliance frameworks, HIPAA, HITRUST,
onboarding processes, offboarding processes, access control, training systems, policy compliance,
project management, IT management, administration, operations, vendor management

Description:

The Administrative IT Project Manager plays a critical role in supporting and executing administrative-focused IT projects within the client.

Key Responsibilities:

Project Leadership: Manage and coordinate administrative projects that support the business operations of the HIEA, ensuring projects are delivered on time, within scope, and aligned with strategic goals.
Cross-Functional Collaboration: Serve as the point of contact between IT, finance, HR, legal, communications, and executive teams to gather requirements, report progress, and resolve blockers.
Procurement and Vendor Oversight: Lead technology procurement efforts and ensure contract terms, milestones, and deliverables are tracked and fulfilled.
Governance & Board Support: Coordinate technical and administrative logistics for board meetings, policy reviews, and governance documentation, ensuring secure, compliant, and efficient workflows.
Legal & Compliance: Work closely with legal teams to ensure IT-related administrative projects align with healthcare data privacy laws, legislative mandates, and compliance frameworks such as HIPAA and HITRUST.
Financial and Budget Management: Assist with the budgeting, tracking, and reporting of IT and administrative expenditures.
Human Resources Coordination: Support IT-related aspects of onboarding and offboarding processes, including access control, training systems, and policy compliance.
Communications & Change Management: Partner with marketing and outreach teams to support internal communication plans and ensure smooth rollout and engagement for IT initiatives.
Risk and Performance Management: Monitor project risks and dependencies; track KPIs and develop dashboards to communicate project status to stakeholders and leadership.

Required/Desired Skills:

Skill - Required / Desired - Amount of Experience

Familiarity administrative IT projects in a regulated or healthcare-adjacent environment. - Desired - 5 Years
Familiarity with healthcare data exchange environments (HIE, EHRs, interoperability standards). - Desired - 5 Years
Understanding of project management methodologies (Waterfall, Agile, Hybrid). - Highly desired - 5 Years
Experience with procurement processes, vendor management, and contracting best practices. - Highly desired - 5 Years
Working knowledge of HR systems, budgeting tools, and legal/compliance tracking solutions. - Highly desired - 5 Years
Effective communicator across technical and non-technical audiences. - Highly desired - 5 Years
Experience producing documentation, presentations, executive briefings, and project reports. - Desired - 5 Years
High attention to detail with ability to manage multiple concurrent priorities and deadlines. - Desired - 5 Years

Note:
Remote

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008