Project Support Assistant 2- Bloomington, MN- Hybrid

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Black & Veatch Corporation

Req Id : 103575

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Why Black and Veatch

Black and Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation and benefits that start day one. Our hybrid environment allows you to balance your work and personal life. At Black and Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.

The Opportunity

In this role you will have the opportunity to:

• Provide support to project team and management under minimal supervision.
• Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed.
• Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout.
• Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management.
• Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

The Team

As part of BV Operations, your skills will be aligned to projects that support our 3 market sectors- Governments & Environment, Energy & Process Industries, and Connectivity & Commercial. In roles like Engineers, Technicians, and Skilled Specialists you will be engaged with exciting projects across the globe. From small community improvements to grand-scale Mega Projects, you will be Building a World of Difference through infrastructure growth and development while learning and focusing on your own individual development. The foundation of BV Operations provides the ability to move where your skills are needed and allows for a collaborative and innovative culture offering greater challenges and career development opportunities.

Key Responsibilities

• Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system.
• Enters data in a document control system and assists with the distribution of drawings
• Processes drawing and computer-generated manifests to accompany distribution of drawings
• Creates expense reports for project team members.
• Frequently interacts with upper management on related project issues, as well as external clients.
• Performs scanning and electronic filing.
• Answers phones.
• Greets and directs visitors.
• Assembles documents (reproduction and collation).
• Performs word processing and data entry.
• Orders office supplies.
• Maintains project calendar.
• Arranges project-related meetings, travel and/or events.
• Generates or distributes ad hoc reports using various business systems and databases to internal project team.
• Generates simple documents, such as letters and memos.
• Generates more complex documents, such as spreadsheets and presentations.
• May coordinate collection of timesheets.
• May route and track invoices.
• Performs other general clerical duties as needed.
• Is coordinator of project communications.
• May verify accuracy of invoices prior to approval.
• May maintain personal calendar for project manager.

Preferred Qualifications

• 5+ years relevant experience preferred
• High School Diploma or equivalent preferred

Preferred Skills:

• Intermediate MS Word skills
• Intermediate MS Excel and PowerPoint skills
• Intermediate MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Systems
• Time Reporting Policies and Procedures
• PeopleSoft and Blueprint Basic Users
• Telephony and Webconferencing
• Electronic Repository Systems
• Travel Systems
• Financial Information Systems/Business Reporting System

Minimum Qualifications

Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

005

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Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

For our EEO Policy Statement, please click here . If you'd like more information on your EEO rights under the law, please click here and here .

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.