Budget Analyst

Title - Budget Analyst
Client - Federal  
Location - Remote

The following list describes significant tasks and work activities:
1.1.1. Assist with all taskers, as needed, and prepare spreadsheet reports for the Budget
Execution and Analysis Team by extracting, compiling, evaluating, and analyzing
data daily.
1.1.2. Prepare budget briefings for presentations to senior management and budget officials on a
monthly basis.
1.1.3. Perform daily analysis and review, and provide recommendations on budgetary impacts
on program planning performance, project proposals, budget changes, and legislation.
1.1.4. Assist the Administrative Officer and Senior Management & Program Analyst with
other activities on a weekly basis and compile, evaluate, and analyze relevant
materials, including, but not limited to, memos to Laboratory and Program network,
and guidance for data calls.
1.1.5. Provide administrative support to the Budget Execution and Analysis Team with
Reimbursable Funds Management in accordance with U.S. Department of Commerce
Agreements Handbook from Nov 2011, Federal Standard Operating Procedures for
Reimbursable Agreements, and Financial Handbook – Chapter 10 Reimbursable daily.
1.1.6. Serve as liaison to monitor and track all Memorandums of Understanding
(MOU) and Reimbursable Agreements from the Budget Execution and
Analysis Team daily.
1.1.7. Review and analyze potential Reimbursable Agreements to determine the correct type
of agreement letter/memorandum are incorporated based on appropriate agreement
authority is prepared for signature per agreement.
1.1.8. Review all outgoing agreement packages for content completeness daily. Package content
includes but not limited to: Transmittal Memorandum, Unsigned Reimbursable
Agreements, Approved Waivers, and Customer Profile Form.
1.1.9. Maintain current data (Excel Spreadsheet) within an electronic share drive database daily.
The purposes of this stattracking database are to maintain specific knowledge of each
tracked agreement for coordination with originator to assure timely and accurate
recoveries. The share drive shall be maintained daily.
1.1.10. Distribute all reimbursable Agreements to Sponsors within three (3) days of receiving
due to improved and streamlined Federal internal procedures for agreements and
accepting reimbursable funding.
1.1.11. Assist with the development and maintenance of Reimbursable Agreements and Standard
Operating Procedures daily.
1.1.12. Assist in preparing guidance and communication materials for client.
1.1.13. Review proposals that include Federal labor included and develop a plan to charge those
accounts
1.1.14. Work with federal Principal Investigators (PIs) on drafting proposal budgets (including
information on admin fees, provide information on people-months and estimates for
other proposal expenses).
1.1.15. Maintain Template of Budget Files
1.1.16. Maintain Salary Table
1.1.17. Maintain Resource File
1.1.18. Provide divisional leadership with table information on Cooperative Institute for
Marine and Atmospheric Studies (CIMAS), Northern Gulf Institute (NGI) and
Federal employee funding, time and coverage
1.1.19. Foster relationships and regular points of contact with budget points of contacts from
divisions to improve processes and procedures
1.1.20. Keep track of proposal budget accounts throughout the year:
1.1.21. When funds arrive, assist in preparing funds transfers, follow through to ensure funds
are available to spend, keep PI informed of budget breakdown, keep track of account
spending.
1.1.22. Support PI as they Review Requests for Proposals or Notices of Funding
Opportunities for awareness on budget requirements (review deadlines, proposal
fund limits, admin fee limit, etc.)
1.1.23. Track proposal and resource file
1.1.24. Provide information to PIs as needed about proposal and budget terminology or how
to improve budget to meet requirements.
1.1.25. Once proposal funded:
 Monitor funding office for funds transfers
 Work on Budget Operating Plan (BOP) with PI
 Update all appropriate funding systems