Importation Assistant - Tariff & Trade Compliance - Hybrid

Title: Importation Assistant - Tariff & Trade Compliance - Hybrid

Mandatory skills:

importation, logistics, trade compliance,
trade, customs regulations,
Microsoft Excel,
HTS, Harmonized Tariff Schedule, trade compliance databases,
enterprise resource planning, SAP4 Hana,
invoices, packing lists, bills of lading, shipment,
customs brokers, international supplier, tax, goods, customer communication,
trade operations, trade agreements, trade database, claims, payment,
tariff, tariff schedule, tariff classifications, tariff forecast,
SCM, Contract management,
risks, mitigation, communication, documentation, organization, collaboration

Description:

Job Summary:
We are seeking a detail-oriented and proactive Importation Assistant to support our international trade operations, with a strong focus on researching and verifying tariffs and import duties for goods entering the United States. The ideal candidate will assist in ensuring compliance with U.S. Customs regulations and provide real time information to support customer communication in terms of cost and other potential impacts

Key Responsibilities:
Research and verify applicable tariffs, duties, and taxes on imported goods using the Harmonized Tariff Schedule (HTS) and other relevant trade databases.
Track changes in international trade agreements and tariff schedules that may affect import operations.
Assist in collecting accurate import documentation, including commercial invoices, packing lists, and bills of lading to evaluate business impact
Maintain an organized database of tariff classifications and past shipment records.
Communicate with international suppliers to check tariffs and derivatives.
Align with Project Managers communication to customers in terms of impacts

Requirements:
High school diploma or equivalent; associate degree or coursework in international trade, logistics, or a related field preferred.
5-7 years of experience in importation, logistics, or trade compliance
Basic knowledge of international trade and customs regulations.
Familiarity with the Harmonized Tariff Schedule (HTS) and trade compliance databases.
Proficient in Microsoft Excel and other office software.
Good written and verbal communication skills.
Experience working with customs brokers or international suppliers.
Familiarity with U.S. import regulations and free trade agreements.
Knowledge of enterprise resource planning systems (SAP4Hana)

Main accountabilities:
Evaluate backlog, check HTS code, identify origin country and tariffs to be paid
Control tariffs forecast by project and supplier
Identify potential risks and potential actions to mitigate/reduce tariffs amount
Track expected deliveries through customs and payment of tariffs .
Track and calculating difference between original base contract expected tariff/custom duty amounts vs. actual amount paid due to post contract execution tariff/custom duty increases (and decreases).
Maintain library of all documentation supporting the differences to be used for customer communication
Collaborate and w/ Project Teams, SCM and Contract management for submission of claims.

Notes:
Hybrid: 3 days at the office and 2 Remote.
8-5pm

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008