Project manager 6-sigma compliance and grants

• Knowledge, Skills, and Abilities
  • Project Manager capabilities with 11 years of experience.
  • Capable of managing a project with up to ten (10) or more staff and/or a project with multiple subprojects.
• Project Responsibilities:
  • Managing all technical components and status reporting activities of the project.
  • Coordinating contractor team and stakeholder engagement in collaboration with the assigned DHS Project Management Office (PMO) Project Manager.
  • Tracking progress toward milestones and deliverables.
  • Supporting risk identification and mitigation efforts.
  • Ensuring quality and alignment of system design with business needs and policy goals.

Project Description: Grant Administration System Modernization Project

The Department of Health Services is undertaking a critical project to modernize and enhance our agency s Grant Administration System to be used to manage the full lifecycle of state and federally funded grant programs. The existing processes and systems are outdated, relying heavily on manual workflows, spreadsheets, and disconnected tools that limit efficiency, data accuracy, and transparency.

The new Grant Administration System will serve as a centralized, enterprise solution designed to:

• Streamline grant application, review, award, and monitoring processes.
• Improve data management, reporting, and decision-making through integrated dashboards and performance metrics.
• Enhance compliance with state and federal regulations related to financial management, auditing, and transparency.
• Support improved communication and collaboration between grant program staff, applicants, award recipients, and agency leadership.
• Integrate with existing financial systems to ensure seamless fund management, payment processing, and reconciliation.

This system will ultimately improve services to external grantees while providing internal staff with the tools and data they need to efficiently manage multiple funding sources, grant programs, and performance reporting requirements.

The Project Manager will play a key role in guiding this high-priority initiative, coordinating business units, IT staff, and system vendors to ensure successful system design and selection. They will plan and coordinate work teams by following standard project management industry practices such as the PMI's framework with an understanding of business and technical objectives of the project, working closely with the project sponsor. They will maintain an updated project work plan, manage scope, track schedule progress via appropriate metrics, document risks and mitigation plans, and implement a communication plan. They will build an effective team, assign tasks to team members, evaluate outcomes, and communicate to stakeholders. They will be responsible for identifying, tracking, and resolving issues. They will provide technical support to project team members and rely on experience and judgment to plan and accomplish project goals.