Overview
On Site
Depends on Experience
Contract - W2
Skills
Administrative Support
Documentation:
Meeting Management
General Office Duties
Project Support
HR Support
Budget Management
Compliance
Job Details
Key Responsibilities:
- Administrative Support: Managing the VP's calendar, scheduling meetings, and managing communications (emails, phone calls).
- Communication: Handling incoming and outgoing communications, including filtering and forwarding to the appropriate individuals or departments.
- Documentation: Preparing and managing reports, presentations, and other documents.
- Meeting Management: Organizing and facilitating meetings, including preparing agendas and taking minutes.
- General Office Duties: Assisting with tasks like ordering supplies, maintaining office equipment, and handling travel arrangements.
- Project Support: Supporting the VP on various projects as needed, including research, data collection, and analysis.
- HR Support: Assisting with HR tasks, such as payroll processing and employee database management.
- Budget Management: Assisting with budget tracking and reporting.
- Compliance: Ensuring compliance with company policies and procedures.
Skills and Qualifications:
- Strong organizational and time management skills: Essential for managing the VP's calendar and prioritizing tasks.
- Excellent communication skills: Both written and verbal, for handling communications and interacting with colleagues.
- Proficiency in office software: Word processing, spreadsheets, presentation software, and email are essential.
- Problem-solving skills: Ability to identify and resolve issues quickly and efficiently.
- Ability to work independently and as part of a team: The role requires both autonomy and collaboration.
- High level of discretion and confidentiality: Handling sensitive information requires discretion.
- Experience with HR or finance tasks: May be beneficial, depending on the VP's area of responsibility.
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