AP/AR & Invoicing Accounting Specialist - Ridgewood, NJ - 2 day a week

Employment Type: Part-Time 23-30 Hours Week

Company Overview:

We are seeking a skilled and detail-oriented Accounting Specialist to manage invoicing, accounts payable (AP), and accounts receivable (AR) functions. This role is critical to maintaining accurate financial records and ensuring smooth day-to-day accounting operations.

Key Responsibilities:

Invoicing & Revenue Tracking

• Generate and send tenant rent invoices, lease charges, and other billables
• Track incoming payments and apply to the correct accounts
• Coordinate with property managers to ensure timely rent collection and lease compliance

Accounts Receivable (AR)

• Monitor and follow up on outstanding tenant payments
• Maintain AR aging reports and escalate overdue accounts as needed
• Work with tenants on payment plans or dispute resolution

Accounts Payable (AP)

• Review and process vendor invoices, utility bills, maintenance charges, and contractor payments
• Ensure all AP transactions are recorded accurately and paid on time
• Reconcile vendor statements and resolve discrepancies

Reporting & Reconciliation

• Reconcile bank accounts and prepare monthly financial summaries
• Assist in budgeting, forecasting, and cash flow management
• Support monthly, quarterly, and year-end close processes

Qualifications:

• Bachelor s degree in accounting, Finance, or a related field.
• 5-7 years of accounting experience, in accounting.
• Experience with U.S. accounting standards (GAAP)
• Proficiency in accounting software such as QuickBooks, Yardi, AppFolio, or similar platforms
• Strong Excel skills (pivot tables, VLOOKUP, etc.)
• Excellent communication, organizational, and problem-solving skills
• Ability to handle sensitive information with integrity and confidentiality