Associate Document Control

Job#: 2073162

Job Description:

Job Title: Quality System Documentation Specialist

Duration: Six Months to Temp to Hire

Shift: Monday to Friday, 7:00 AM - 3:30 PM

Pay Rate: $32/hr

Basic Function:

The Quality System Documentation Specialist is responsible for the creation and maintenance of Quality System documentation. This role involves communicating any deviations to management and assisting the Quality Assurance team with special projects as required. The specialist must comply with SQF, Food Safety Plan (HACCP), and Food Quality Plan (FQP) standards.

Key Responsibilities:

• Create, revise, and maintain all documentation related to the Quality System using technical writing best practices, ensuring proper formatting, numbering, and document control.
• Issue batch records to Production and Packaging departments in a timely and accurate manner.
• Review and sign off on completed batch production records to verify compliance with internal and regulatory requirements.
• Support third-party certifications and customer audits by preparing documentation and assisting on-site as needed.
• Manage the routing, review, and approval processes for controlled documents, deviations, change controls, and other QMS-related records.
• Perform internal audits to assess compliance with Quality System standards; document and report all findings and non-conformances.
• Collaborate in cross-functional meetings during New Product Introductions (NPIs) and Change Control processes.
• Track and document all areas of non-compliance and assist in the implementation and verification of corrective and preventive actions (CAPAs).
• Work closely with Production, Packaging, R&D, and other departments to maintain and update records, specifications, and process documents.
• Enter, manage, and track quality data using computerized systems to support traceability and performance monitoring.
• Ensure compliance with SQF, HACCP, and Food Quality Plan (FQP) requirements.
• Support ongoing compliance with FDA regulations and cGMP standards through continuous learning and participation in training programs.
• Help ensure the identity, purity, strength, and quality of all dietary supplement products manufactured on-site.
• Participate in all required training and professional development activities related to the role.
• Perform other duties as assigned by Quality Management.

Qualifications:

• Must be able to communicate effectively verbally and in written English for business and safety reasons.
• BS in Food Science or related major is preferred.
• Ability to communicate with all line level positions and management.
• Attention to detail.
• Self-starter and able to work independently with minimum supervision.
• Able to assert oneself effectively.
• Strong interpersonal skills are essential. Ability to develop cross-functional and multinational relationships to support interaction with various internal customers.
• Strong analytical skills.
• Ability to read and follow documents (Standard Operating Procedures and Test Methods).
• Knowledge of GMP and Quality systems.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.