Executive Assistant

To provide high level administrative support to an Executive Leader. Perform research and analysis relating to processes, operations, and issues in the Department. Assist in evaluating and conducting the activities of the Department by analyzing work processes, production statistics, and other operational activities. Produce reports, statistics, and analyses, on Department operational activities. Provide leadership and guidance to lower-level related staff.

Act as primary point-of-contact and gatekeeper for the Executive Leader regarding divisional, cross-organizational, and external events, projects, and activities

Coordinate and maintain the Leader s calendar, schedule, meetings, conferences and speeches/presentations; arrange travel plans and accommodations

Research and prepare ad hoc or standing reports, analyses, summaries, charts, graphs, letters and memoranda

Oversee and prepare executive summaries, letters, board reports, monthly/quarterly briefs, and various ad hoc communications for EVP and senior leadership

Review, proof and edit departmental correspondence/media releases for content, completeness, data integrity and accuracy

Coordinate department interactions with Client's Front Office

Assist Executive Leader with the communications and engagement activities to ensure staff members understand the vision, direction and priorities of the department

Review the effectiveness and efficiency of departmental operations, business practices, trends, and issues relating to department functions and practices

Identify, analyze, develop and recommend new concepts, changes and enhancements to improve the quality of operational processes, procedures, and technical support; coordinate implementation with appropriate personnel

Lead or participate on project teams, and/or study groups, tasked with implementing new services, producing events, improving processes or addressing other significant issues.

Significant experience handling highly confidential and sensitive situation

Significant experience in managing multiple priorities independently and/or in a team environment to achieve goals

Significant experience in guiding and mentoring others

Desired- Significant experience working in administrative and executive support

Desired - Significant experience working in a credit union environment

Desired - Advanced knowledge of Client's products, services, programs, policies and procedures

Advanced skill exercising initiative and using good judgment to make sound decisions

Advanced research, analytical, and problem-solving skills

Advanced copywriting, editing and proofreading skills

Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully

Advanced skill building effective relationships through rapport, trust, diplomacy and tact

Advanced organizational, planning and time management skills

Advanced verbal and written communication skills

Advanced database and presentation software skills

Advanced word processing and spreadsheet software skills