"Executive Assistant/ Secretary" - Rochester, NY (Onsite) - Fulltime (FTE)

Role: Executive Assistant/Secretary

Location: Rochester, NY (Onsite)

Duration: FTE (Fulltime)

About Us:

We are the leading automotive service and tire dealer in the United States! Since our inception in Rochester, NY we have grown over a thousand auto repair shops and dealerships with 16 highly respected service brands on a national basis. Under our banner, we are united team. In addition to an amazing company culture, we offer a number of perks and benefits to attract top talent!

The Role: Reporting to the VP of Investor Relations and other executives at the organization this position plays a pivotal role in the execution of administrative support and policies.

Responsibilities:

• Arranges and coordinates complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, schedules appointments and maintains calendars for Head of Investor Relations and Senior Leadership Team.
• Coordinates public earnings call logistics with external Investor Relations vendor as well as various post-earnings activities and deliverables, including scheduling follow-up calls with sell-side analysts and investors/shareholders.
• Drafts routine memos and basic press releases.
• Syncs Investor Relations activities and initiatives with all other company departments.
• Acts a point of contact for company s Board of Directors and prepares and distributes information to Board on both a quarterly and annual basis, including periodic issuances of equity awards.
• Assists Head of Investor Relations in the preparation of and monitors annual Investor Relations budget.
• Reviews, codes and seeks approval for all Investor Relations invoices.
• Answers the telephone, responds to telephone and email inquiries and/or directs calls and emails accordingly. Documents and maintains processes and procedures for managing routine office tasks.
• Assembles Investor Relations information packages and coordinates other Investor Relations activities and mailings, as required.
• Acts as custodian of corporate documents and records.
• Creates and maintains various spreadsheet files.

Qualifications:

• High school diploma: BS/BA preferred.
• 3-5 years experience in an executive-level administrative role, preferred.
• Demonstrated ability to support multiple personnel at all levels of the organization.

• Has strong interpersonal skills including verbal and written communications.
• Must have strong attention to detail when completing assignments.
• Self-starter with strong organizational and project management skills with the ability to manage multiple initiatives/competing priorities and meets established deadlines.
• Ability to handle confidential information with professional ethics and integrity.
• Can collaborate across organizational boundaries as needed.
• Proficient to work with Microsoft Office applications (Excel, PowerPoint, Word, and Outlook).