Sales Enablement Analyst - Remote

Title: Sales Enablement Analyst - Remote

Mandatory skills:

sales support, media operations, advertising,
retail media, digital advertising,
IO process, campaign execution workflows, insertion orders, IOs,
data entry systems, spreadsheets, CRM, order management tools, Salesforce, Workfront,
campaign activation, sales enablement workflows,
Create, process, send, reporting, documentation, checklists, process improvements

Description:

Position Summary:
We are seeking a detail-oriented and highly organized contractor to join our Sales Enablement team. This role will play a critical part in supporting day-to-day operations, with a strong focus on the creation, processing, and management of insertion orders (IOs). The ideal candidate will have experience in media operations or sales support and a strong ability to manage multiple tasks efficiently in a fast-paced environment.

Duties:
Create, process, and send insertion orders (IOs) accurately and in a timely manner based on input from sales and planning teams
Collaborate with cross-functional teams (I.e., Sales, Account Management, Media Planning, Legal, Finance, etc.) to ensure all IOs are complete, compliant, and aligned with internal policies.
Monitor the status of IOs throughout their lifecycle and proactively follow up on outstanding or incomplete items.
Maintain accurate records of all IOs and related documentation within internal systems/tools.
Perform additional hands-on operational tasks to support campaign activation, reporting, and sales enablement workflows.
Assist with the creation of documentation, checklists, and process improvements to drive efficiency and consistency.
Respond to inquiries from internal stakeholders related to IOs and campaign set-up processes.

Experience:
2+ years of experience in a sales support, media operations, or advertising role (preferably within a retail media or digital advertising environment).
Strong understanding of the IO process and campaign execution workflows.
Exceptional attention to detail and organizational skills.
Comfortable working with data entry systems, spreadsheets, and CRM or order management tools (i.e., Salesforce, Workfront, etc.).
Excellent communication and collaboration skills across departments.
Ability to prioritize multiple requests and meet tight deadlines.
Self-starter with strong sense of accountability and ownership.

Education:
Bachelor s degree or equivalent (high school diploma + 4 years of relevant experience)

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008