AI Program Specialist / Coordinator

AI Program Specialist / Coordinator

Overview:
Seeking a highly organized and proactive professional to support planning, coordination, and execution of enterprise-wide AI initiatives. This role blends program management, project coordination, and strategic communications, driving awareness and education around human-centered AI adoption across multiple business groups.

The ideal professional is passionate about AI and automation, thrives in ambiguous environments, and enjoys building structure, managing logistics, and connecting cross-functional teams.

Key Responsibilities

• Coordinate and execute AI-focused initiatives, campaigns, and learning programs across creative and technical teams.


• Manage logistics for educational events, demos, and workshops (scheduling, promotion, registration, streaming, and on-site coordination).


• Maintain internal knowledge hubs, communication sites, and AI resource materials.


• Support creation of newsletters, one-pagers, and updates that communicate progress and initiatives.


• Track engagement metrics and feedback to refine content and improve reach.


• Partner with stakeholders to ensure consistency, collaboration, and visibility across departments.

Must-Have Qualifications

• 3-6 years in a project coordinator, program manager, or production coordinator capacity.


• Proven ability to manage projects, timelines, and logistics across multiple workstreams.


• Strong communication skills with experience supporting cross-functional or enterprise-level teams.


• Hands-on experience with project or automation tools (e.g., Smartsheet, Airtable, Asana, or similar).


• Exceptional organizational skills with attention to detail and follow-through.


• Comfortable working in ambiguous, fast-changing environments with minimal direction.


• Self-starter mindset proactive, adaptable, and able to influence respectfully.

Preferred Qualifications

• Background in creative production, media, or technology environments.


• Familiarity with AI concepts or enthusiasm to learn emerging technologies.


• Experience supporting content strategy, communications, or event logistics.

Interested candidates may submit their resumes online or call at for further information regarding the position.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Beacon Hill Technologies, a premier National Information Technology Staffing Group, provides world class technology talent across all industries utilizing a complete suite of staffing services. Beacon Hill Technologies' dedicated team of recruiting and staffing experts consistently delivers quality IT professionals to solve our customers' technical and business needs.

Beacon Hill Technologies covers a broad spectrum of IT positions, including Project Management and Business Analysis, Programming/Development, Database, Infrastructure, Quality Assurance, Production/Support and ERP roles.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future