Email Migration Project Manager

Project Overview

Our client is preparing for a major enterprise email migration from Office 365/Exchange to Google Workspace (Gmail).

• Currently in the assessment phase through late December.

• Full migration begins early 2026 and will run for at least 6 months.

• Execution will be performed by internal engineering teams + an external migration vendor.

• The Project Manager will be responsible for end-to-end coordination, scheduling, governance, communication, and ensuring smooth delivery.

Required Skills & Experience

Hands-on experience managing large-scale email migration projects
Background as an Email Migration Project Manager
Experience specifically with Exchange Google Workspace (Preferred)

• Acceptable: Google Microsoft or Microsoft Microsoft
  Strong ability to work closely with engineering teams, product managers, and external vendors
  Proven ownership of migrations from assessment planning execution go-live
  Experience managing migrations of 5,000+ mailboxes

• (Client environment similar to Workday ~30,000 mailboxes)
  Deep understanding of:

• Pre-migration preparation

• Staging

• Scheduling waves

• Delta cutovers
  Excellent skills in organization, communication, and stakeholder management

Nice-to-Have Skills

Experience with enterprise-scale migrations (10,000+ users)
Familiarity with Asana, Microsoft Project, Google Sheets, Smartsheet, etc.
Experience working in Agile or Waterfall environments
Background in supporting manufacturing or large distributed organizations

Responsibilities

• Lead and manage the end-to-end email migration project

• Create & maintain project plans, timelines, RAID logs, cutover schedules

• Coordinate delivery between internal engineers & vendor migration teams

• Manage cross-functional communication across IT, security, networking, and business teams

• Ensure migration activities are executed with minimal disruption to users

• Conduct stakeholder reporting, status updates, risk tracking, and escalation management

• Drive readiness, training, user communication, and post-migration support planning