Event and Sponsorship Coordinator

Position Summary:
We’re looking for a highly organized, detail-oriented, and proactive person to assist our Event and Sponsorship Managers in executing high-impact marketing programs. This role will play a critical part in ensuring our event operations, sponsorship activations, and internal processes run smoothly—from list management and reporting to logistics, Salesforce entries, and coordination with internal stakeholders. If you thrive in a fast-paced environment, love operational excellence, and have a “get it done” mindset, this role is for you.

Key Responsibilities:

Data & Systems Support

• Clean and prepare contact lists for campaigns and outreach
• Load contacts into systems as needed (e.g., Salesforce, marketing automation tools)
• Submit web content requests for event recordings and resources on TriNet.com
• Create and manage Salesforce Campaigns and campaign member statuses
• Submit and track tickets in Monday.com and other internal systems

Marketing & Communications

• Draft and support email communications for event invites, confirmations, and follow-ups
• Assist in gathering and formatting content for post-event summary decks
• Coordinate and schedule pre-event and post-event syncs with Sales

Logistics & Operations

• Research sponsorship opportunities, venues, vendors, and promotional items
• Assist with ordering and tracking event supplies; coordinate approvals
• Track agreements, invoices, and payment statuses for sponsorships and vendors
• Submit requests and track tasks across TriNet tools including OneSource, Teams, and Monday

Reporting & Budget

• Support ROI reporting and metrics tracking post-event
• Update event budgets and process documentation as needed

Qualifications:

• 1–3 years of experience in marketing, events, or administrative support
• Experience with Salesforce, Monday.com, and Microsoft Office (Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills
• Strong attention to detail and ability to juggle multiple projects
• Excellent written and verbal communication skills
• Comfortable working both independently and collaboratively

Preferred Qualifications:

• Familiarity with B2B marketing or events in a corporate setting
• Experience working with tools like Salesforce or similar marketing platforms
• Prior experience supporting event or sponsorship teams