VPC Change & Training Coordinator

Title: VPC Change & Training Coordinator
Location: Jacksonville, FL (3/2)
Duration: 12-24 months, with potential to extend Travel: 1x/month as needed
Compensation: $50-$55/hr
Work Requirements: , Holders or Authorized to Work in the US

VPC Change & Training Coordinator

Responsibilities:

• The VPC Change & Training Coordinator is responsible for supporting change adoption activities alongside the DRIVE Project Team for a successful transition for the Vehicle Process Centers (VPCs).
• The role focuses on ensuring that associates and stakeholders are prepared for and committed to changes in processes, systems, or behaviors.
• Act as a bridge between the change management team, project teams, and impacted stakeholders.
• Change Engagement & Training (CE&T)
• Assist in the development, planning, and execution of change activities, such as town halls, workshops, focus groups, and training.
• Coordinate and disseminate communication materials to ensure consistent messaging.
• Assist in drafting emails, surveys, presentations, and newsletters related to the change.
• Assist in collection & organization of feedback to improve content and delivery.
• Manage distribution lists, ensuring communications reach the right audience at the right time and escalate significant concerns to the change engagement & training team
• Support the execution of timelines and milestones for change activities, including training,
• communications, and engagement.
• Registration Management: Schedule, organize, tracking responses, and attendance metrics
• Meeting Logistics Coordination: Booking meeting space, catering orders, visitor management requests, facilities requests, meeting materials)
• Assist in drafting and distributing communication materials
• Update dashboards, reports, and schedules. Distribute to stakeholders as needed.
• Calendar Management: DRIVE - VPC Team Shared Calendar
• Team Support for Travel Needs: travel arrangements, pool car reservations, event coordination
• Draft and send a change-related email to a specific department or audience group.
• Schedule and track attendance for an upcoming change activity or meeting as well as execute determined communication plan (invitation, reminder, post-event survey, etc.)
• Gather and procure necessary supplies and materials for the team
• Update the change management dashboard with data from the latest readiness survey.
• Attend a project team meeting or training session to provide updates on engagement activities.
• Track completion rates for a recently launched e-learning course.
• Confirm logistics ahead of an event or meeting scheduled
• Prepare a report summarizing associate sentiment trends for the leadership team.
• Design Phase: Assist in planning change activities and developing stakeholder maps.
• Build Phase: Coordinate communication and training efforts.
• Test Phase: Track readiness and address resistance.
• Go-Live: Facilitate go-live communications and monitor adoption metrics.
• Post-Go-Live: Support reinforcement activities and measure change success.

Qualifications:

• Experience: 2+ years related experience in administrative assistance or meeting coordination & logistics preferably within Organizational Change Management or large-scale IT Projects.
• Communication: Clear written and verbal communication to engage diverse stakeholders.
• Organization: Ability to manage multiple tasks, schedules, and deadlines simultaneously.
• Interpersonal Skills: Build relationships with teams and act as a liaison between stakeholders.
• Sense of Humor: Foster camaraderie & teamwork within a high-pressure environment
• Adaptability: Respond effectively to changing priorities and project needs.
• Self-starter: Ability to work without extensive direction and/or instruction.
• Technical Proficiency: Familiarity with tools like Microsoft Office Suite, Power BI, or collaboration platforms (e.g., Teams, SharePoint).

Our benefits package includes:

• Comprehensive medical benefits
• Competitive pay
• 401(k) retirement plan
• ...and much more!

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities