ADM Administrative Assistant III

Job Title: Administrative Assistant
Job Type: W2 Contract - 12 months
Location: Maplewood, MN (4 days onsite, 1 day remote)
Schedule: M-F 40 hours per week
Pay Rate: $ 20 - 22 / hour
Position Overview:
The Administrative Assistant provides high-level administrative support to a department or individual, operating with minimal supervision and a high degree of professionalism. This role requires a detail-oriented and organized individual who can efficiently manage a variety of administrative functions while contributing to a collaborative work environment. The ideal candidate is proactive, self-directed, and experienced in administrative best practices, with a strong ability to prioritize tasks and meet deadlines in a dynamic setting.
Key Responsibilities

• Manage day-to-day administrative operations including calendar management, scheduling meetings, answering phones, filing, record keeping, and distributing mail.
• Provide end-to-end support for purchasing activities including processing, tracking, and managing purchase orders (POs) using SAP software (e.g., vendors, buyers, payments, service entry sheets).
• Organize and coordinate on-site and off-site meetings, including travel arrangements, Microsoft Teams logistics, meeting space setup, and compiling materials.
• Format and distribute internal communications such as memos, emails, presentations, and reports.
• Monitor and manage office and lab supply inventories and process restocking requests as needed.
• Collaborate with the Executive Assistant on access management, special purchasing requests, and SharePoint permissions.
• Maintain accuracy in databases and confidential records, ensuring compliance with organizational policies and procedures.
• Support special projects and team initiatives including CTE&I events, Scrappy Days, and other internal programs.

Qualifications

• Proven ability to work independently and handle non-routine tasks using sound judgment and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with SAP systems required.
• Strong organizational, communication, and problem-solving skills.
• Experience handling confidential and sensitive information with integrity.
• Ability to multitask effectively and adapt in a fast-paced environment.

Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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