PPM Analyst

We have a current opportunity for a PPM Analyst on a contract basis. The position will be based in Marlborough. For further information about this position please apply.

Responsibilities:

• Serve as an administrator and analyst for the Enterprise Portfolio Management tool, ensuring its functionality aligns with organizational requirements.


• Configure and maintain tool settings, workflows, dashboards, reports, and integrations to support portfolio, program, and project management processes.


• Manage user access, roles, and permissions, ensuring compliance with security and governance policies


• Monitor tool performance and troubleshoot issues to ensure seamless operation, may be accountable to ensure effective system upgrades.


• Oversee data accuracy and integrity within the enterprise tool, performing regular audits and updates as needed.


• Develop and maintain custom dashboards, reports, and analytics to provide actionable insights into portfolio performance.


• Support leadership and stakeholders with data visualization and reporting to drive informed decision-making.


• Ensure alignment of tool data with organizational KPIs, metrics, and strategic objectives.


• Continuously stay aware of system performance and recommend or implement enhancements to improve usability and efficiency.


• Collaborate with project managers, portfolio managers, and PMO leaders across the organization to solicit business needs then optimize processes within the enterprise tool to enable their needs.


• Identify opportunities to streamline workflows and enhance tool utilization ensuring minimal disruption to the business.


• Stay current on the enterprise product capabilities and industry best practices to recommend improvements.


• Provide training to new and existing users on tool functionality, processes, and best practices.


• Develop user guides, FAQs, and other training documentation to support tool adoption and effective usage.


• Serve as the first point of contact for technical support related to troubleshooting issues and escalating as necessary.


• Partner with cross-functional teams to understand business needs and translate them into tool requirements.


• Act as a liaison between the organization and enterprise portfolio vendor representatives for tool enhancements, upgrades, and support.


• Support change management efforts related to tool adoption and updates, ensuring smooth transitions for users.


• Support portfolio management processes by enabling accurate data capture and reporting.


• Ensure that the enterprise portfolio tool supports portfolio prioritization, resource planning, and project execution.


• Collaborate with PMO teams to ensure alignment between tool functionality and broader organizational strategies.


• Monitor portfolio health and provide recommendations to improve resource allocation and project prioritization.

Qualifications:

• Bachelor's degree in Information Technology, Business Administration, Project Management, or a related field (or equivalent experience).


• 3+ years of experience in portfolio management tools administration, with Planview (preferred).


• Experience working within a PMO, IT, or project management environment is a plus.


• Proficiency in configuring and administering Enterprise Portfolio Management tools (or similar PPM tools).


• Strong analytical skills with the ability to interpret complex data and generate meaningful insights.


• Knowledge of portfolio, program, and project management methodologies (e.g., PMI standards, Agile frameworks).


• Excellent communication and collaboration skills to work with diverse stakeholders.


• Advanced proficiency in Microsoft Excel and data visualization tools (e.g., Power BI).


• Ability to manage competing priorities and meet deadlines in a fast-paced environment.