Accounting Associate III

Provides direction, support and planning in the daily operations of a business unit responsible for the processing of accounting/billing services.

Responsible for a variety of moderate to more complex tasks related to processing invoices, understanding of purchase orders, reconciliations, 1099 reporting, vendor set-up, accounting corrections, processing journal entries and customer service to internal and external customers.

Associate III is fully qualified in all aspects of the job and has strong expertise in a specialized function. Works under minimal supervision, with ability to make independent decisions, and be proactive in identifying any work process opportunities. Determines methods, processes and procedures on new assignments.

Essential Functions / Principal Responsibilities

• Processes invoices, matching invoices to purchase orders. Assign invoices to coders, verify accuracy and handle exceptions. Works with buyers as needed to verify purchase orders.
• Processes all invoice-related corrections and adjustments through financial AP system or directly in GL. Processes check cancellations and assist with unclaimed property.
• Prepares monthly account reconciliations
• Research and resolves any issues with discrepancies in payments at all complexity levels and follows up on delinquent transactions
• Prepares internal management reports as well as standardized and specialized reports
• May provide subject matter expertise for production problem resolution and system changes
• Provides customer support for internal and external customers concerning escalated issues and those at all levels of complexity
• Processes daily positive pay files from the bank
• Sets up vendors in financial and claims systems
• Processes checks, ACH and Zelle payments
• Involved in all aspects of 1099 processing and reporting
• Aids and provide records to internal and external auditors, upon request.
• Communicates more complex issues regarding errors, procedure violations and discrepancies with all levels of management. Researches and corrects complex and escalated issues related to accounting discrepancies. Analyzes and corrects discrepancies and imbalances created by data entry errors into financial systems.
• Cross trains in other areas of enterprise disbursements and steps in as needed
• Performs all levels of testing for system patches and updates; assists in creating UAT scenarios

Skills to extract and compile data from several sources; ability to provide basic analyses.

Strong organizational skills to handle multiple priorities, while maintaining attention to detail
Knowledge and understanding of GAAP accounting and commercial protocols and procedures.

Strong interpersonal communication skills to convey complex and detailed information in a clear manner - both verbally and in writing.

Ability to quickly learn the business unit's applications. Ability to troubleshoot technical issues and follow-up with IT to resolve

Proficiency in Microsoft tools, i.e. Excel, Word, PowerPoint

Good analytical skills

Great team player

Multi-tasking and ability to quickly change priorities

Excellent customer service skills in establishing standards and meeting customer expectations.

Preferred:

Knowledge of Coupa, Oracle financial system and Guidewire

Education, Work Experience, Licenses & Certifications

Required:

Relevant experience, training and/or Associate Degree

5-7 years relevant work experience

Preferred:

Bachelor's degree in related area or an equivalent combination of education and experience

MUST BE IN AZ, NV or CA.

Covering additional work for new business units.

Interview with Sharon S. Potential for 2nd round interview with team.