Administrative Assistant (Part time) - Onsite

Title: Administrative Assistant (Part time) - Onsite

Mandatory skills:

administrative support, office admin support, clerical,
data management,
MS Office, Excel, Word, PowerPoint,
medical exam, Physicals, Audio and Respiratory Fit Testing,
online compliance program, Drug and Alcohol Program, Commercial Drivers Program,
testing, scheduling, tracking, reporting, scanning, tracking,
time management, problem solving, communication, multitask

Description:

Duties:
We are seeking a highly organized and detail-oriented Administrative/Clerical Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate will be proactive, efficient, and capable of handling multiple priorities in a fast-paced environment.

Requirements & Skills:
Proven experience as an administrative assistant or office admin assistant
Proficiency in MS Office (especially Excel, Word, and PowerPoint)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Strong written and verbal communication skills

Skills:

Role Specifics:

1. Scheduling, tracking, reporting of onsite medical exams including:
a) Notifications to employees, supervisor and managers for upcoming Medicals (DOT Physicals, Audio and Respiratory Fit Testing etc.)
b) Scanning, tracking and attaching results to online compliance program

2. Working with client s Third Party Vendors related to the client s Drug and Alcohol Program, DOT Commercial Drivers Program & other required Testings

Education:
High school diploma or equivalent; additional qualifications as an administrative assistant/data management will be a plus

Notes:
Part Time position - 10-12 hours/week (2-3 days a week between 7am and 4pm)

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008