Billing/Project Coordinator (REMOTE- EST Timezone)

Please note that this is a 7-month contract.

Work Hours & Location:

• Remote (U.S.-based) (preferred Eastern Time working hours; flexible based on location)
• Standard business hours: 9:00 AM 5:00 PM
• Occasional flexibility for specific deployment needs
• Preferred Eastern Time availability, but not required

Preferred Qualifications:

• Experience with SAP or similar ERP systems is a plus.
• Familiarity with invoice tracking or PO management tools.
• Industry background is flexible telecom experience not required.

Required Skills & Experience:

• 3 5 years of experience in roles involving billing, invoicing, deployment coordination, or logistics
• Bachelor's degree in business administration (or comparable years of relevant experience), Logistics, Finance, or a related field.
• Candidates with comparable life or work experience in billing and logistics coordination will be considered
• Emphasis on skills and functional background rather than education
• Proficiency in billing software and logistics management systems.

Must-have skills:

• Billing and invoicing
• Vendor and customer coordination
• Deployment and logistics coordination
• Ability to independently manage multiple moving parts in a fast-paced environment
• Comfortable holding stakeholders accountable and ensuring timelines are met
• Strong communication skills and professional demeanor
• High level of ownership and responsibility in managing tasks from start to finish
• Experience working in environments requiring proactive coordination without automated systems

Position Overview:

Responsible for supporting billing, invoicing, deployment coordination, and logistical follow-through for managed network services. The ideal candidate brings relevant experience in project coordination, billing operations, and cross-functional collaboration. This role is key to ensuring accuracy in invoicing and efficiency in service execution.

Key Responsibilities:

Billing & Invoicing Operations:

• Manage direct customer billing and third-party pass-through invoicing.
• Prepare and process accurate and timely invoices.
• Track and process vendor purchase orders (POs) and invoices.
• Audit contractor and vendor invoices, verify charges, and address discrepancies or overcharges.
• Resolve issues such as missing billing, PO errors, or unpaid invoices.
• Maintain comprehensive billing records and documentation.
• Collaborate with the finance team to support proper revenue recognition and cost accounting.
• Suggest and implement process improvements to enhance billing efficiency, accuracy, and stakeholder satisfaction.

Deployment & Logistics Coordination:

• Coordinate deployments including scheduling personnel, ensuring timely delivery of equipment, and syncing execution across all entities involved.
• Act as the central logistics coordinator to align all parties during deployment projects.
• Coordinate and manage shipping schedules, delivery timelines, and installation resources.
• Communicate with customers, vendors, carriers, and installers to ensure smooth deployment logistics.
• Implement process enhancements based on project findings to improve operations.
• Provide regular status updates and manage tasks from initiation to completion.

Cross-Functional & Stakeholder Management:

• Work closely with project managers to manually track billing workflows in the absence of automation.
• Maintain active communication with internal teams, vendors, and customers to support all operations.
• Handle inquiries from customers, vendors, and contractors regarding billing, logistics, and scheduling issues.
• Maintain a high level of accountability and serve as a point of coordination across multiple concurrent projects.

Skills:

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a high level of accuracy in work.
• Ability to work independently and as part of a team.
• Outgoing personality with an ability to get things done pleasantly, if possible, but done regardless
• This position operates in an office setting or remote should be comfortable working in a fast-paced environment and managing multiple tasks simultaneously.
• Must be highly self-directed and accountable to the team mission

Applicants must provide their phone number. Reference job number A4713.