Fleet Program Coordinator

Job Description:
Fleet Car Coordinator supports the day-to-day operations of the company’s vehicle fleet. This mid-level role is ideal for someone with experience in fleet coordination or administrative support who can work efficiently, independently and collaboratively. A key focus of this role is supporting the AD of Field Operations, as well as Field Sales employees with their fleet-related needs, including vehicle logistics, issue resolution, and policy guidance.  The role involves direct interaction with drivers, coordination with vendors, and use of the Wheels fleet platform.

Key Responsibilities:

• Serve as a primary point of contact for Field Sales employees regarding fleet-related questions, vehicle issues, and onboarding.
• Assist with set up of Subaru Starlink for Canada drivers.
• Coordinate vehicle deliveries, returns, maintenance scheduling, and service reminders.
• Track vehicle assignments and ensuring driver records are up to date, including mileage logs, license renewals, and compliance documentation.
• Monitor fleet inbox and respond to inquiries promptly and professionally.
• Support new hire onboarding by sending welcome materials, coordinating vehicle setup, and providing guidance on fleet policies.
• Liaise with vendors for status updates, open task resolution and any coordination needed for transfer of vehicles, assignment of storage vehicles, and termination notifications.
• Collaborate with the Fleet Manager on special projects and initiatives to improve field support and fleet efficiency.

Talent Groups is an equal opportunity employer that values diversity and inclusion. All qualified applicants will receive consideration without regard to protected characteristics. The listed compensation range represents a good-faith estimate and may vary based on experience, skills, education, certifications, market conditions, client budget, and location, in accordance with applicable pay transparency laws.